RECEPTIONIST at Xiente

Philadelphia, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

31 Aug, 26

Salary

0.0

Posted On

02 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Front Desk Operations, Multi-line Phone Systems, Customer Service, Administrative Support, Microsoft Office, Bilingual English/Spanish, Trauma-Informed Communication, Cultural Sensitivity, Appointment Scheduling, Data Entry, Document Preparation, Office Management

Industry

Civic and Social Organizations

Description

Description Position Overview The Receptionist serves as the first point of contact for community members, partners, and visitors engaging with Xiente and the Department of Economic Mobility. This role is essential in creating a welcoming, organized, and supportive environment that reflects our commitment to expanding economic opportunity, strengthening families, and empowering individuals. The ideal candidate is personable, detail-oriented, and passionate about serving diverse communities. Key Responsibilities Front Desk Operations Greet visitors warmly and ensure they are directed to the appropriate staff or service. Manage a multi-line phone system, respond to inquiries, and route calls efficiently. Maintain a clean, organized, and professional reception area. Client & Community Support Provide information about programs, services, and resources offered by Xiente and the Department of Economic Mobility. Assist clients with sign-in procedures, appointment scheduling, and basic intake forms. Demonstrate cultural sensitivity and trauma-informed communication when interacting with community members. Administrative Support Manage incoming and outgoing mail, deliveries, and general correspondence. Support staff with scheduling, document preparation, data entry, and filing. Maintain office supplies and coordinate with vendors as needed. Program Coordination Assistance Support program staff by helping prepare materials for workshops, events, and community outreach. Assist with tracking attendance, updating records, and maintaining accurate logs. Collaboration & Communication Work closely with team members across departments to ensure smooth daily operations. Requirements Requirements High school diploma or equivalent required; additional administrative training preferred. Prior experience in reception, customer service, or administrative support. Strong communication skills, both verbal and written. Ability to multitask, stay organized, and manage a fast-paced environment. Proficiency with Microsoft Office and basic office technology. Bilingual (English/Spanish) strongly preferred due to community needs. Commitment to equity, inclusion, and the mission of economic mobility. Must be available to work full-time, Monday–Friday, 9:00 a.m.–5:00 p.m.

Responsibilities

The Receptionist serves as the primary point of contact for visitors, managing front desk operations and routing inquiries. They provide administrative support, assist clients with intake processes, and help coordinate program materials and outreach.