Reconciliation Administrator

at  Cubic Corporation

Business Unit:
Cubic Transportation Systems
Company Details:
When you join Cubic, you become part of a company that creates and delivers technology solutions in transportation to make people’s lives easier by simplifying their daily journeys, and defense capabilities to help promote mission success and safety for those who serve their nation. Led by our talented teams around the world, Cubic is committed to solving global issues through innovation and service to our customers and partners.
We have a top-tier portfolio of businesses, including Cubic Transportation Systems (CTS) and Cubic Defense (CD). Explore more on Cubic.com.
Job Details:
Job Summary: This role is responsible for the effective management of financial service related administrative tasks that arise out of day-to-day project operations. This role will assist by providing support to the financial services team ensuring that all assigned tasks are completed accurately and timely. This position typically works under general supervision and direction.

Essential Job Duties and Responsibilities:

• Provide administrative assistance with pay/collect activities, reconciliation tasks, bank reconciliations, daily cash book, and general ledger entries ensuring timeliness and quality of deliverables and compliance with internal policies and procedures. Manages and records petty cash as needed.
• Identify reconciliation issues and work with supervisor to resolve any such exceptions.
• Perform administration tasks as requested, including collating reports, transmitting reporting packages to client, document control, archiving, producing operational reports, new customer/vendor credit research, sales reports, invoice processing, and other ad hoc tasks.
• Analyze merchant chargebacks, respond to requests for information from credit card issuers and reconcile activity.
• Answer queries timely from internal departments, external customers, auditors, and third parties. Follow up issues for resolution.
• Process refunds, reimbursements, third party debt collections, vendor payments, and other accounts payable by delegated deadlines each day.
• Achieve service delivery levels that meet KPI and ensure tasks adhere with all legal, regulatory, policy and business requirements.
• Participate in end user testing for report enhancements or for new scope or product.

Other General Duties and Responsibilities:

• Comply with Cubic’s Quality Management System.
• Comply with Cubic Occupational Health, Safety and Environment policies and procedures.
• Comply with security in accordance with established policies and procedures of the organizations.
• Comply with Cubic Human Resources Procedures.
• Other duties as requested.

Minimum Job Requirements:
Skills/Experience/Knowledge

Essential:

• Four-year four degree preferably in business administration, finance, accounting, or a related field.
• One (1)+ year experience in customer service, accounts receivable, or reconciliation preferably in project operations.
• Working knowledge of accounting processes and/or payment processing.
• Demonstrated experience working in a fast-paced environment.
• Demonstrated ability to focus on a specific task, think through and attend to all critical details.
• Proficient experience using Microsoft Office including strong Excel skills.

Personal Qualities:

• Self-motivated, calm demeanor, ability to work under pressure and multiple deadlines.
• A collaborative style and ability to work as part of a team.
• Good written and verbal communication skills.
• Proven time management and priority setting skills.
• Desire to learn, grow, and succeed.
• Interact with internal and external stakeholders.

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities and requirements. Duties, responsibilities and requirements may change over time and according to business need.
Cubic Pay Range:
CAD 20.00 – CAD 25.00 + benefits.
The Cubic pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.
Worker Type:
Employe

Essential Job Duties and Responsibilities:

• Provide administrative assistance with pay/collect activities, reconciliation tasks, bank reconciliations, daily cash book, and general ledger entries ensuring timeliness and quality of deliverables and compliance with internal policies and procedures. Manages and records petty cash as needed.
• Identify reconciliation issues and work with supervisor to resolve any such exceptions.
• Perform administration tasks as requested, including collating reports, transmitting reporting packages to client, document control, archiving, producing operational reports, new customer/vendor credit research, sales reports, invoice processing, and other ad hoc tasks.
• Analyze merchant chargebacks, respond to requests for information from credit card issuers and reconcile activity.
• Answer queries timely from internal departments, external customers, auditors, and third parties. Follow up issues for resolution.
• Process refunds, reimbursements, third party debt collections, vendor payments, and other accounts payable by delegated deadlines each day.
• Achieve service delivery levels that meet KPI and ensure tasks adhere with all legal, regulatory, policy and business requirements.
• Participate in end user testing for report enhancements or for new scope or product

Other General Duties and Responsibilities:

• Comply with Cubic’s Quality Management System.
• Comply with Cubic Occupational Health, Safety and Environment policies and procedures.
• Comply with security in accordance with established policies and procedures of the organizations.
• Comply with Cubic Human Resources Procedures.
• Other duties as requested