Record Management/Administrative Support Specialist at DarkStar Intelligence LLC

Lenexa, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Sep, 26

Salary

0.0

Posted On

24 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records Management, Document Scanning, OCR, Inventory Management, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, SharePoint, Microsoft Outlook, WebEx, Adobe Tools, Administrative Support, Meeting Coordination, Travel Estimation, Filing, Data Entry

Industry

Professional Services

Description

Description FDA is actively seeking an on-site Record Management/Administrative Support Specialist to provide administrative services to support the initiative of electronic submission, notification, and retention of Office of Regulatory Affairs (ORA) analytical worksheet records and perform other document inventory and management duties and basic administrative support to the Office of Regulatory Affairs, Office of Regulatory Science. Location: Lenexa, KS 66214 FLSA Status: Full-Time Security Clearance Level: HSPD-12 – must be able to obtain Citizenship: Applicants must be U.S. Citizens. Position Type: On-Site Primary Duties and Responsibilities Prepare records for scanning and/or conversion; Scan and convert documents into Optical Character Resolution (OCR) format to allow for searchability of documents. Ensure the quality of the scanned images is acceptable and verify all the worksheet pages are included in the right order by using a quality factor checklist. Store the electronic files of all documents received and scanned in an electronic repository and maintain an inventory of all electronic documents. Organize and cleanup electronic files; Compress files and create backup copies if necessary; Organize, box, and label hardcopies of worksheet packages; Index the stored boxes; Search and retrieve worksheets from the electronic repository when needed. Routinely be able to lift and move boxes weighing up to approximately 15 lbs to an off-site location designated by the FDA supervisor. Maintain an inventory of all hardcopy and digital records. FDA Records retention schedule will be provided. Arrange onsite shredding services for records destruction, witnessed by a government employee designated by the COR. Maintain a record of all documents destroyed and provide a copy of the record at least annually or upon request by the agency. Schedule internal and external meetings using Microsoft Outlook and WebEx. Attend meetings, record attendance, record action items, and assist in tracking responses related to the outcome of the meetings; Prepare meeting minutes and agendas using Microsoft Word Prepare travel estimates in accordance with Government regulations. Administrative support, including typing, filing, and organizing laboratory documents; mail receipt, sorting mail; prioritizing, triaging, and tracking mail from initial receipt until upload into the appropriate system of record; distributing mail to mailboxes in the lab. Retrieve laboratory supplies, reagents, and chemicals from the shipping/receiving department and deliver them to the appropriate laboratory component. Organize and maintain laboratory supplies, equipment, and chemical inventories; Assist with inventory audits of laboratory chemicals, supplies, and equipment. Requirements High School Diploma U.S. Citizen Must be able to pass an HSPD-12 background check. Must be proficient with using Adobe tools, Microsoft Word, Excel, and PowerPoint. Knowledge of SharePoint, Microsoft Outlook, and WebEx.

Responsibilities

The role involves managing the electronic submission, notification, and retention of analytical worksheet records, including scanning and indexing documents. Additionally, the specialist provides general administrative support such as scheduling meetings, managing laboratory supplies, and handling mail.