Record Management Specialist (Fixed Term contract until December 2026) at Element Six South Africa

Oulu, North Ostrobothnia, Finland -

Full Time

Start Date

Immediate

Expiry Date

05 May, 26

Salary

0.0

Posted On

04 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Management Plan Development, Records Management Standards, Workflow Guidance, Retention Protocols, Compliance, Best Practice Implementation, Team Mentoring, Contractor Performance Measurement, Integrated Document Management (IDM), Aconex Proficiency, SharePoint Familiarity, Teams Familiarity, Change Management, Process Improvement, Document Control Performance Monitoring, Safety Health and Environmental (SHE) Leadership

Industry

Industrial Machinery Manufacturing

Description

Company Description Anglo American is a leading global mining company reimagining the future of mining to improve lives. With a focus on the responsible production of copper, premium iron ore, and crop nutrients—critical resources for decarbonising the global economy and enhancing food security—Anglo American is at the forefront of sustainable innovation. Through its FutureSmart Mining™ approach, the company integrates cutting-edge technology, digitisation, and sustainability across the entire mining value chain. Guided by its Sustainable Mining Plan, Anglo American is committed to creating thriving communities, protecting the environment, and delivering enduring value for all stakeholders. Headquartered in London, the company operates across five continents and is listed on both the London and Johannesburg stock exchanges. The Sakatti deposit is located in Finnish Lapland near the town of Sodankylä, and within the existing exploration permit areas fully owned by Anglo American Sakatti Mining Oy, a wholly owned subsidiary of Anglo American Plc. The Sakatti deposit is a unique, poly-metallic deposit that contains seven payable metals, including copper, nickel, cobalt, platinum, palladium, gold, and silver. The mine is targeted to produce two concentrates, high-grade copper and nickel concentrates but has optionality available to produce a bulk Cu-Ni concentrate. Job Description N.B This is a Fixed Term contract until December 2026 We are looking for a Records Management Specialist to lead the implementation of a world-class document and records management system that ensures compliance with corporate standards and industry best practices. This role will drive streamlined and efficient information management to support major capital projects and improve capital efficiency. You will develop and maintain the Document Management Plan, set standards and procedures, and provide expert guidance on workflows, retention protocols, and compliance. Working closely with project, technical, and support teams, you will champion best practices, mentor teams, and define performance measures for contractors, ensuring excellence in document control across all project phases. Core Responsibilities (amongst others): Conduct industry benchmarking and collaborate with project, technical, and support teams to maintain excellence in document and records management across all phases of the project. Develop the Document Management Plan and associated procedures aligned with IDM and project-specific requirements. Maintain and continuously improve records management standards, guidelines, and procedures used on the project. Create and deliver best-practice content in records and document control aligned with corporate and project objectives. Provide expert guidance to project teams on records management systems, workflows, retention protocols, and implementation practices. Build and mentor the document and records management capability across the broader project team. Define SLAs and procedures to measure and monitor document control performance by EPCM and prime contractors across all IDM stages. Submit monthly reporting consolidating key data from the records management system. Provide additional administrative support to the Principal Record Management function and Project Controls Manager as needed. Serve as the Document and Information Management lead for the project. Demonstrate visible leadership in Safety, Health, and Environmental (SHE) performance. Establish and maintain document registers for all controlled documentation across the project. #LI-AB2 Qualifications Extensive practical experience in a similar role and project context. Recognised as a subject matter expert in integrated document and records management practices. Demonstrated ability to drive innovation and implement best-in-class document control systems and initiatives. Proven proficiency in the use and administration of Aconex as the primary document management system. Familiarity with Microsoft SharePoint and Teams as secondary platforms. Knowledge of change management principles and process improvement methodologies. Additional Information Who we are At Anglo American, we’re redefining what it means to mine responsibly. We lead with integrity, care deeply about people and the planet, and constantly push the boundaries of innovation to work safer and smarter. From reducing water and energy use to pioneering precision extraction technologies, we’re committed to sustainable practices that deliver real impact—today and for generations to come. How we are committed to your safety Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer. Inclusion and Diversity Anglo American is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential. How to apply To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of the process.

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Responsibilities

The specialist will lead the implementation of a world-class document and records management system, developing the Document Management Plan, setting standards, and providing expert guidance on workflows and retention protocols. This role involves championing best practices, mentoring teams, defining performance measures for contractors, and serving as the Document and Information Management lead for the project.