Records Administration Student

at  County of Brant

REPORTS TO: Manager of Records Services
LOCATION: Initial Placement – Burford Administration Office

General Purpose:

• This position is responsible for providing back up to the Manager of Records Services, supporting the M-Files EDRMS project, and assisting the department with general administrative tasks.

Responsibilities / Duties:

• Identify, locate, and prepare material for format conversion.
• File scanning, database maintenance, records destructions, meeting and agenda support, and administrative assistance.
• Co-ordinate activities with outsource provider including shipping arrangements and special instructions.
• Quality check completed scans and film/image shipments.
• Index completed shipments including creation of finding aids and complete data entry.
• Work independently on one’s own as required.
• Employ superior interpersonal skills and tact in relating to other staff members and to the public.
• Respect and follow all rules of confidentiality as required by corporate and legislated policy.
• Provide general reception, telephone, and clerical assistance as required.
• Review and research information requests.
• Export files and documents from records management software and move to EDRMS.
• Carry out other duties as assigned.

Knowledge/Skills Required:

• Equivalent combination of education and experience along with the ability and skill to carry out the position duties as assigned.
• Ability to lift and move records storage containers with an approximate weight of 20 to 35 lbs each is required.
• Proficient with MS Office.
• Some knowledge of meeting procedures/municipal activities.
• Understanding of privacy concepts, legislation, and service standards.
• Experience working with EDRMS software and knowledge of key concepts.
• Ability to work independently and as a team.
• Strong project organization skills.
• Records, database or meeting management software experience preferred.

Education: You must be enrolled in a post-secondary institution, preferably entering 2nd year in the fall in a Business or Public Administration or Records and Information Management program.
Duration: May to August (35 hours/week)
Hourly Rate: $21.88 (2024)
Posting closes Monday February 10, 2025 at 9:00 a.m. #LI-DNI
You must be enrolled in a post-secondary Institution and returning to school in the fall in order to qualify for this position with the exception of completing a final co-op term.
The County of Brant is committed to providing accommodations for persons with disabilities. Accessibility accommodations are available for all stages of the recruitment process. If contacted for an employment opportunity, please advise the County if you require accommodation.
We thank all applicants and advise that only candidates to be interviewed will be contacted. Personal information submitted is collected under the Municipal Freedom of Information and Protection of Privacy Act.
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General Purpose:

• This position is responsible for providing back up to the Manager of Records Services, supporting the M-Files EDRMS project, and assisting the department with general administrative tasks

Responsibilities / Duties:

• Identify, locate, and prepare material for format conversion.
• File scanning, database maintenance, records destructions, meeting and agenda support, and administrative assistance.
• Co-ordinate activities with outsource provider including shipping arrangements and special instructions.
• Quality check completed scans and film/image shipments.
• Index completed shipments including creation of finding aids and complete data entry.
• Work independently on one’s own as required.
• Employ superior interpersonal skills and tact in relating to other staff members and to the public.
• Respect and follow all rules of confidentiality as required by corporate and legislated policy.
• Provide general reception, telephone, and clerical assistance as required.
• Review and research information requests.
• Export files and documents from records management software and move to EDRMS.
• Carry out other duties as assigned