Records and Information Governance Officer at Equans Working with Portsmouth Hospitals University NHS Trust

Newport, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

28 May, 26

Salary

39043.0

Posted On

27 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Protection, Freedom of Information, Records Management, UK GDPR, Data Protection Act 2018, Freedom of Information Act 2000, Compliance, Transparency, Accountability, Line Management, Archiving, Subject Access Requests, Data Security Protection Toolkit, System Administration, Communication Skills, Initiative

Industry

Hospitals and Health Care

Description

Company Description Our vision for Single Corporate Services Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care. This vacancy is part of the Single Corporate Services Division. Why are we changing the way we deliver Corporate Services? Working as a partnership, both IWT and PHU have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this. The creation of a single corporate service is essential for us to support our clinical and operational services, and our wider transformation programme. The single corporate service is delivered across both organisation. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally. Job Description Band 5: £32,073- £39,043 per annum (effective from 01/04/2026) Full time hours: 37.5 per week Location: St Mary's Hospital, Parkhurst Road, Newport, Isle of Wight, PO30 5TG Contract Type: Permanent Are you passionate about data protection, Freedom of Information, records management, and making a real impact in healthcare? We’re looking for a detail-oriented Records and Information Governance Officer to join our proactive Information Governance team, supporting both Portsmouth Hospitals University NHS Trust and Isle of Wight NHS Trust. As part of our Single Corporate Services, you’ll play a vital role in ensuring both Trusts meet our legal and regulatory obligations around data protection and information governance. You’ll be instrumental in maintaining high standards of compliance, transparency, and accountability across both organisations. You’ll be at the heart of records management, managing Freedom of Information (FOI) requests, and records management across the Trusts. You’ll work closely with colleagues across departments, providing expert advice and guidance on legislation such as the UK GDPR, Data Protection Act 2018, and Freedom of Information Act 2000. Your work will directly support the Trusts’ commitment to being well-led, safe, and patient-focused organisations. This is a multi-site role, however based at St Marys, Isle of Wight, offering variety and the opportunity to work across two leading NHS organisations. Travel between sites may be required and will be arranged locally. If you're ready to take the next step in your IG career and contribute to the safe and effective management of information across two NHS Trusts, apply today and join us in shaping a safer, more compliant future for our Trusts. Your key responsibilities will include: Oversee FOI requests across both Trusts Provide expert advice on GDPR, FOIA, DPA 2018, and other Information Governance legislation. Provide direct leadership and line management of the IG administrators, Maintain and update the records inventory excel spreadsheets. Ensure the records disposal process is followed as per Trust policy and actioned in accordance with the Records Management Code of Practice Provide support to clinical and corporate services for archiving as required. Re-calling boxes from Off-site storage suppliers when required. Creating inventories for boxes in Off-Site storage Collaborating with services to ensure that retention dates of electronic information is adhered to Collaborating with services to ensure that records management practices and standards, with regards to electronic information is adhered to Support the IG officers in post with Subject Access Requests when demand requires it To support the delivery of all functions associated with information governance (IG) and data protection, relating to UK General Data Protection Regulations (GDPR), Data Protection Act 2018 (DPA 2018), Access to Health Records Act 1990 (AHRA), Freedom of Information Act 2000 (FOIA) Environmental Information Regulations (EIR) and all associated Information Governance work streams including the annual Data Security Protection Toolkit. Why Join Us? Make a meaningful difference in how patient and staff data is protected. Enjoy opportunities for professional development and training. Work in a role that values innovation, integrity, and collaboration For further details please refer to attached job description. Qualifications Essential Degree level (or equivalent) Desirable Accredited Courses associated with Information Governance, Freedom of Information Act, Subject Access Experience Essential Evidence of significant experience in system administration Advanced skills for keyboard use for producing reports, spreadsheets and correspondence. Excellent verbal, telephone and written communication skills. Ability to use own initiative and deal with competing priorities. Works autonomously but can seek advice when necessary/manages a discrete area of work. Desirable Expertise within specialism, underpinned by practical experience. Management of team and line management responsibilities. Knowledge Essential Detailed knowledge of UK GDPR the Data Protection Act and Freedom of Information Act. Significant experience of information handling and analysis gained in a work environment. Desirable Have a good understanding of the requirements of the Caldicott recommendations for handling data with the NHS Additional Information The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most. We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs. Weekly Hours / Programmed Activities: 37.5 Salary Band: Band 5 Staff Group: Administrative and Clerical Contract Type: Permanent Job Area: Admin and Corporate

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Responsibilities

Key responsibilities include overseeing Freedom of Information requests across both Trusts, providing expert advice on relevant legislation like GDPR and FOIA, and managing the records disposal process according to policy. The role also involves direct leadership of IG administrators and supporting clinical and corporate services with archiving and record management standards.