Records Assistant at Brisbane Catholic Education

, Queensland, Australia -

Full Time

Start Date

Immediate

Expiry Date

16 Aug, 26

Salary

78745.0

Posted On

18 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records Management, Data Entry, Microsoft Excel, Microsoft Office 365, Cataloguing, Administrative Support, Stakeholder Communication, Report Generation, Physical Record Handling, Prioritization

Industry

Education Administration Programs

Description

Summary Brisbane Catholic Education is seeking a proactive and detail‑oriented Records Assistant to support our Records Management team. In this hands‑on role, you’ll play an important part in the collation, cataloguing and preparation of organisational records for transfer to off‑site storage. If you enjoy structured work, strong processes and being part of a supportive Corporate Services environment, this is a great opportunity to contribute to a high‑performing team. Location: O’Shea Centre, 19 Lovedale Street, Wilston (please note that occasional travel required to BCE schools to assess and prepare records) Work hours: Fulltime on-site Status: Fixed Term | June – December 2026 Salary: $69,681 - $78,745 plus super Ad Close date: 1 June 2026 Contact: CareersBCE@bne.catholic.edu.au About the opportunity In this position you will: Collate, catalogue and prepare physical records for off‑site storage Provide general administrative support to the team across a variety of tasks Maintain accurate records, including data entry into systems, spreadsheets and databases Prepare documents and generate reports as required Apply established processes and guidelines to resolve enquiries Communicate with internal and external stakeholders to provide information and respond to queries Work collaboratively with colleagues to resolve day‑to‑day issues as they arise About you To be successful in this position you will bring relevant contemporary skills and experience including:   Proficiency in Excel and an understanding of Microsoft Office 365 Suite Being adaptable, flexible, proactive, and able to prioritise tasks effectively Strong attention to detail and accuracy in administrative and recordkeeping tasks Confidence working with systems, spreadsheets and data entry Ability to lift potentially heavy archive boxes (20kg+) Working collaboratively with different stakeholders at different levels Following policy and procedures to resolve minor challenges and issues Prior experience in records, administration or a school‑based support role (highly regarded but not essential) Eligibility and Safeguarding requirements: Eligibility to work in Australia for the duration of the appointment Ability to obtain a National Criminal History check prior to commencement Current Queensland Driver’s Licence and willingness to travel if require Why choose BCE Join us and be part of the largest Catholic Diocese in Queensland, nurturing your personal and professional development goals. As a valued member of our organisation, enjoy these and other rewards: Opportunities for career advancement and professional development Competitive remuneration and flexible work arrangements (position dependent) Access to targeted AI tools and training with a focus on innovation and strong ethical standards. Learn more here: The Rome Call for AI Ethics and Microsoft Australia News Centre Salary packaging and salary-sacrificing options Active staff social club and wellness programs Personal support for our employees and families through the Employee Assistance Program. Fitness Passport access – discounted membership giving you flexible access to a wide network of gyms, pools and fitness facilities for you and your family.

Responsibilities

The role involves collating, cataloguing, and preparing physical records for off-site storage. It also includes providing general administrative support, maintaining databases, and communicating with stakeholders to resolve enquiries.