Position Title: Records Clerk
Location: Gerald R. ford Job Corps Center, Grand Rapids, MI
Reports To: Records Supervisor
The Student Records Clerk position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24.

Education/Experience:

• High School Diploma.
• One year certificate from college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experienc

SUMMARY OF DUTIES:

Generate, maintain, and ensure accuracy of all data files and manual files for students enrolled in Job Corps in compliance with government and management directives.

KEY AREAS OF RESPONSIBILITIES:

• Generate and maintain data, ensuring accuracy of the local management information system and the CIS system.
• Maintain master file of all reports received.
• File necessary paperwork in each student’s individual record, adhering to the student right to privacy policy.
• Ensure accuracy and integrity of data entered into CIS systems and documentation in student records.
• Perform a variety of clerical duties concerning student records to ensure compliance; including typing correspondence, form letters, accountability forms, and order forms; ensure the department is continually stocked with materials.
• Enter student accountability attendance into the CIS system with input from the residential living manager, career services director, academic and career technical training managers.
• Make necessary travel arrangements for students. Work closely with the designated travel agency and necessary departments to ensure best travel arrangements. Ensure all unused or voided tickets are processed.
• Ensure proper archiving procedures for separated student records.
• Maintain accountability of students and property; adhere to safety practices.
• Cultivate and maintain a climate on center, which is free of harassment, intimidation, and disrespect to provide a safe place for staff and students to work and learn.
• Promote student attainment of career success standards through modeling appropriate skills, mentoring students, monitoring skills acquisition and intervening when inappropriate behavior is observed.
• Follows all guidelines, policies, and procedures set forth by the Department ofLabor/Job Corps and Human Learning Systems.

Education/Experience:

• High School Diploma.
• One year certificate from college or technical school; or one to two years related experience and/or training; or equivalent combination of education and experience