Records Clerk Lead - Bilingual at Moaddel Law Firm

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

30 Mar, 26

Salary

0.0

Posted On

30 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Bilingual, Client Focused, Detail Oriented, Supervisory Skills, Organizational Skills, Google Suite, CRM Systems, CLIO, Zoho, Document Management, Quality Control, Team Collaboration, Administrative Tasks, Process Improvement, Mentoring, Training

Industry

Law Practice

Description

Description Who We Are Moaddel Law Firm, A.P.C. is a premier Criminal Defense and Immigration firm based in Los Angeles. We are committed to providing innovative, strategic, and accessible legal services. Our team works as ONE to achieve outstanding results, always keeping client service and excellence at the center of what we do. The Opportunity We are seeking a Records Clerk Lead to oversee and guide our document clerks while partnering with the Sales department to manage client intake and retainer processes. This role is key to maintaining professionalism, accuracy, and efficiency in all client-facing tasks. The ideal candidate is client-focused, detail-oriented, and thrives in a collaborative, team-oriented environment while also stepping up to supervise, train, and mentor others. Work Setup Position: Full-Time, 40 hours per week Location: Koreatown, Los Angeles (In Person) Schedule: Monday–Friday, 9:00 a.m. – 6:00 p.m. Weekend Flexibility: 8:30 a.m. – 5:30 p.m. What You’ll Do Supervise, train, and mentor document clerks to ensure quality and efficiency. Partner with the Sales team and meet clients to process intake and retainer packets. Manage client intake by preparing retainers, gathering documents, obtaining signatures, and digitizing files. Maintain accurate records of all incoming documents and file accordingly. Coordinate fingerprinting services and mailing. Ensure quality control during the intake lifecycle, scanning, and tracking client documentation. Collaborate with Case Consultants and legal teams to ensure files are complete and accurate. Monitor workflows, distribute tasks, and track progress to maintain efficiency. Follow up with clients for missing information and support document completion. Identify inefficiencies, propose system improvements, and refine processes. Perform general administrative tasks and adhere to firm protocols. Delegate tasks and monitor workflow for accuracy and timeliness. Perform other duties as assigned. What We Offer Competitive pay based on experience. Opportunities for career development and growth within the firm. A collaborative team culture focused on excellence and client success. Additional Details This is an onsite position located in Koreatown, Los Angeles. Must be available to work weekdays and flexible for weekend shifts when required. Equal Opportunity Moaddel Law Firm, A.P.C. is an equal opportunity employer. We are committed to building an inclusive and diverse workplace. We comply with the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance and consider all qualified applicants, including those with criminal histories, in accordance with applicable state and local laws. Requirements High School Diploma or GED (required). 2+ years of office experience as a records or document clerk. 1+ year in a supervisory role. Legal experience is a plus. Proficiency in Google Suite, CRM systems, CLIO, and Zoho. Bilingual in English and Spanish (required). Strong organizational skills, attention to detail, and accuracy. Ability to work independently while maintaining a client-focused mindset. Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)

Responsibilities

The Records Clerk Lead will supervise and mentor document clerks while managing client intake and retainer processes. This role involves ensuring quality and efficiency in client-facing tasks and collaborating with legal teams.