Records & EDMS Officer at KordaMentha

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

17 Sep, 26

Salary

0.0

Posted On

19 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records Management, EDMS, Information Governance, Microsoft 365, SharePoint, Microsoft Teams, Auditing, Stakeholder Management, Data Archiving, Compliance, Process Improvement, Reporting, Attention To Detail, Organizational Skills, Communication, Problem Solving

Industry

Business Consulting and Services

Description

Company Description For more than 20 years, KordaMentha has supported businesses through some of their most complex matters and opportunities. Founder owned and led, we are an advisory firm that helps corporations, financiers, lawyers, private investors and government clients to grow, protect and recover value. That’s what we do, but it’s how we do this that makes us who we are. Proudly independent, strategically local, and with a bias for action to get things done, we focus on doing what is right by our clients, our people, and the wider community. Our track record shows that we help navigate the best path forward in challenging times, and do so across cities, regions and territories. In the most stressful or demanding environments, we continue to drive change where it really counts. Join KordaMentha — Where Your Growth Is Our Priority We don’t just hire talent; we invest in it - with support that accelerates your success in every way Why Join Us? Professional Development: Expert mentorship, tailored training via KordaMentha Business School, study support, and our Accelerate program for Analysts to Associate Directors — build your brand, expand your network, and gain strategic insights from senior leaders Flexibility: We champion work/life integration with options that fit your lifestyle. Career Growth: Merit-based promotions, secondments, and opportunities to work alongside senior leaders on impactful projects. Leave That Works for You: Buy extra leave, swap public holidays, and access volunteer, generous parental leave and career break options. Culture & Connection: Social events, cultural celebrations, and our bi-ennial black-tie ball. Family Support: Flexible parental leave, return-to-work support through our partner GracePapers, and resources for every stage of family life. Health & Wellbeing: Inclusive wellness initiatives and confidential and industry leading EAP for you and your family. This isn’t just a job — it’s a place where your ambitions are nurtured, your wellbeing is valued, and your contributions celebrated. Ready to shape your future with us? Job Description We are seeking a highly organised and detail-oriented Records & EDMS Officer to join our team and play a critical role in managing the firm’s electronic records lifecycle. This role is responsible for ensuring records are accurately maintained, retained, archived, and destroyed in line with governance and compliance requirements across a complex digital environment. Working closely with the Records & EDMS Manager and key stakeholders across the business, you will support engagement lifecycle closure, contribute to firmwide information governance across Teams, SharePoint, and network drives, and deliver reporting to Partners and leadership. This is a hands-on role where attention to detail, curiosity, and the ability to navigate large volumes of information are essential to success. You will also play an important role in identifying opportunities for process improvement and centralisation of records management practices, helping the business reduce risk, improve accessibility, and maintain high standards of compliance. Key Responsibilities Manage the end-to-end electronic records lifecycle, including review, retention, archiving, and destruction activities Conduct detailed audits of engagement and non-engagement records across Teams, SharePoint, and network drives Coordinate and execute records destruction processes, including obtaining approvals and maintaining audit trails Maintain and update records databases and tracking tools to ensure accurate documentation of all actions Support engagement closure processes, ensuring financial, documentation, and compliance requirements are met Prepare reports and insights for Partners and stakeholders to inform decision-making and approvals Engage with stakeholders across service lines to confirm actions, follow up outstanding items, and manage expectations Manage archiving and clean-up of digital environments, including restructuring and standardising file systems Work closely with Technology teams to resolve access issues and support system updates and migrations Identify and implement improvements to workflows, reporting, and centralised records management practices Qualifications Strong attention to detail with the ability to accurately manage large volumes of information Excellent organisational skills with the ability to manage competing priorities and deadlines Proven ability to engage with stakeholders and effectively follow up to achieve outcomes Strong communication skills, both written and verbal, with confidence engaging senior stakeholders Problem-solving mindset with the ability to investigate issues and navigate complex data environments Experience working with Microsoft 365 tools, particularly Teams, SharePoint, and related systems Understanding of records management principles, including retention and destruction policies Ability to work collaboratively across multiple teams and build effective working relationships High level of integrity, accountability, and discretion when handling sensitive information Relevant qualification in records management or demonstrated equivalent practical experience Additional Information At KordaMentha, we believe there is strength in difference. Our entrepreneurial spirit expands the possibilities for action. We approach situations, challenges, and opportunities with optimism, curiosity, and diversity of thought. We seek novel solutions to problems and encourage unconventional and innovative approaches. Our team's diverse skillsets, backgrounds and experiences fuel KordaMentha's different mindset. We encourage candidates from all backgrounds to apply, recognising that talent and potential extend beyond traditional qualifications. Our selection process values diverse perspectives and considers each applicant's unique strengths and capabilities. Office Location: Melbourne Department: Records Management

Responsibilities

Manage the end-to-end electronic records lifecycle, including the review, retention, archiving, and destruction of digital records. Coordinate with stakeholders and technology teams to ensure compliance, maintain records databases, and improve information governance workflows.