Records Representative at Michigan Schools and Government Credit Union

Troy, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

10 Jun, 26

Salary

17.47

Posted On

12 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Records Management, Data Integrity, Compliance, Document Lifecycle Management, Mail Processing, Legal Compliance, Time Management, Organizational Skills, Listening Skills, Problem Solving, Communication, Integrity, Account Research, Vendor Coordination, Data Entry, Scanning

Industry

Banking

Description

Founded by a small group of educators, Michigan Schools & Government Credit Union (MSGCU) has been providing quality financial services to the community for more 70 years and welcomes everyone in Michigan to bank with us. We are financial champions committed to helping our members achieve financial success by rallying behind them and their goals. As the sixth largest Credit Union in Michigan, MSGCU has 24 branch offices in south east Michigan, over 450 team members, 150,000 members, $4 billion in assets, and a 97% member satisfaction rating for two decades. We are a caring organization that strives to ensure an equitable and inclusive culture where everyone is valued and respected. Our dedication to team member engagement has contributed to the honor of being named a Top Workplace by The Detroit Free Press thirteen years in a row. If you have a passion for helping people and providing exceptional and dependable service, we want you on our team! Overview of Responsibilities: Accurately maintains MSGCU’s files and member records. Understands and adheres to MSGCU’s Records Management policies and procedures. Maintains integrity and efficiencies in the administration of active and archived records storage. Inputs and retrieves records and responds to requests for member records according to service level guidelines. * Information and Records Management: Maintains accurate and accessible hardcopy and electronic records to ensure compliance with MSGCU’s Records Management policies and retention schedule. Prepares audit materials and coordinates record shredding to support regulatory compliance and proper document lifecycle management. Processes print jobs and completes system updates, including address changes, to maintain accurate member and account information. Uploads, indexes, and validates scanned and electronically received documents in the document management application to ensure accuracy, accessibility, and data integrity. * Mailroom Operations and Administration: Processes timely distribution of inbound and outbound mail, including USPS, inter-office mail, FedEx, and UPS to ensure efficient communication across departments and branches. Prepares certified mail and shipping labels and processes a high volume of outgoing mail. Maintains mailroom equipment routine inspections, cleaning, and vendor coordination to ensure uninterrupted service. * Organizational and Support: Responds to service requests received via e-mail, phone, and tickets to support timely account research, document retrieval, and member information needs. Gathers information and supports documentation related to records equipment, applications, and services to assist leadership in evaluating operational needs. Assists with department and corporate projects to maintain efficient and compliant records processes. Supports vendor coordination for records related services, including shredding, courier, and mailing providers to ensure continuity of records operations. * Legal and Court Order Processing: Researches and processes levies, garnishments, subpoenas, and interrogatories to ensure timely and accurate legal compliance. Files required court disclosures and securely sends subpoenaed documentation using approved systems to protect member information. Places required system holds, applies appliable fees, and updates account information in response to legal orders to ensure proper account handling. Core Competencies: § Member Focus: Uses effective listening skills to gain understanding of the needs of others to provide assistance in resolving problems, providing support, and building strong service relationships to deliver an exceptional member experience. * Action Oriented: Uses time management and organizational skills effectively to take on new opportunities and tough challenges with a sense of urgency and enthusiasm and identify solutions with confidence. * Communicates Effectively: Effectively communicates MSGCU’s records processes and procedures to team members with different needs and abilities. § Instills Trust: Builds relationships and gains the confidence of others by modeling honesty, integrity, authenticity, and behaviors that align with organizational values. Exemplifies courage by stepping up to address difficult issues. * Self-Development: Actively seeks new learning opportunities to develop skills by utilizing formal and informal channels and internal and external sources to expand knowledge and development within the Records Department. Education and Experience Requirements: * High school diploma or GED; and * 2 years of experience working in an office environment, preferably in records management. Working Conditions: * Office and branch location environment with little discomfort from noise, extreme temperature, dust or other factors. § Occasionally required to travel throughout MSGCU's service area as business needs require. § Exposed to potentially hazardous conditions, such as robbery. Receives detailed instructions and security procedures on an annual basis to minimize risk. § This work involves sitting most of the time with brief periods of walking or standing and may occasionally require lifting and/or moving up to 30 pounds. Compensation and Benefits: Competitive salaries are just the starting point for MSGCU team members. We also champion our team members with generous health benefits, vacation time, retirement plan contributions and discounts on loans and phone service also come with the job. * Base hourly pay begins at $17.47/hourly * Medical, dental and vision on your first day! You can choose the most generous Health Savings Account (HSA)-eligible medical plan with no monthly premium for you (and your family) * If you are at least 21 years old, you will receive a 3% contribution from MSGCU, and a 100% match for the next 7% you contribute to your 401(k) * You will enjoy 12 paid holidays and up to 120 hours of PTO your first year of service (pro-rated based on start date)

Responsibilities

This role involves accurately maintaining hardcopy and electronic member records, adhering to Records Management policies, and processing information requests, including handling legal orders like levies and subpoenas. Responsibilities also cover mailroom operations, such as processing inbound/outbound mail and maintaining related equipment, alongside general administrative support for records processes.