Recruiting Coordinator at Bill.com

San Jose, California, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Mar, 26

Salary

34.52

Posted On

03 Dec, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Communication Skills, Time Management, Attention to Detail, Team Collaboration, Adaptability, Experience with ATS, Customer Experience, Recruiting Coordination, HR Operations

Industry

Software Development

Description

Innovate with purpose At BILL, we believe in empowering the businesses that drive our economy. By replacing outdated financial processes with innovative tools, we help businesses—from startups to established brands—make smarter decisions and gain control of their operations. And we don’t stop there: we’re creating the future of financial automation so businesses can spend more time on what matters. Working here means you become part of a vision-driven team that’s ready to tackle challenges and build cutting-edge solutions. We value purpose, drive, and curiosity—and we thrive in a fast-paced, ever-changing environment. Whether in one of our offices in San Jose, CA, Draper, UT, or working remotely, BILLders collaborate to deliver real impact for businesses that need more time in their busy weeks. BILL builds high performing teams and we seek to hire the best talent for every role. We're committed to building a workplace that fosters inclusion and diverse perspectives, valuing each person’s unique skills and experiences. We’d love to hear from you—you might be just what we’re looking for, whether in this role or another. ✨ Let’s give businesses more time for what matters. Make your impact within a rapidly growing Fintech Company The Talent Acquisition Recruiting Coordinator is critical to driving the Talent Acquisition Team’s day-to-day effectiveness in filling open requisitions while establishing an exceptional candidate experience. The successful candidate must be an organizational guru, work effectively with internal and external stakeholders and candidates, possess great communication skills, and have the ability to shift gears seamlessly. Responsibilities: Interview scheduling and coordination: Handle all virtual and in person interview scheduling requests, including coordination of complex interview schedules for multiple leaders at various levels. Ensure accuracy and timeliness within established Service Level Agreements (SLAs). Candidate Experience Advocacy: Advocate for and ensure a quality candidate experience through all stages of the candidate lifecycle. This includes prompt and professional communication with candidates, managing travel arrangements as needed, and overseeing the progression of in-person interviews, including monitoring these sessions and coordinating lunch arrangements to ensure a welcoming and seamless experience. Process Efficiency: Support the development and implementation of recruiting processes that align with business objectives, aiming to make the recruitment process more efficient. Produce basic reports from the Applicant Tracking System (ATS) and understand the outputs. Background Check and Offer Creation: Responsible for initiating and monitoring background checks and creating offer letters, ensuring all pre-employment processes are completed accurately and on time. Sourcing Support: May assist with sourcing for events, junior, and/or high-volume roles by posting jobs, generating referrals, and reviewing resumes. We’d love to chat if you have: 1+ years experience in Recruiting Coordination, HR operations, Customer Experience/Success or Sales experience within a fast-paced environment. Strong organizational skills with the ability to handle multiple tasks simultaneously. Ability to be self-directed and handle multiple priorities and work effectively under varying ‎time lines Excellent verbal & written communication skills; ability to work effectively with a variety of ‎internal and external clients and demonstrated adaptability to rapidly evolving environments Ability to work independently as well as part of a team, with a strong sense of accountability and professionalism. Experience using ATS (e.g., Greenhouse) a plus A bachelor's degree in Business Administration, or related field is preferred. Additional Information: This role may require managing sensitive and confidential information, requiring a high degree of discretion and judgment. This role may also involve collaboration with various stakeholders across the organization to ensure recruitment goals are met. Visa Sponsorship: Please note that this position is not eligible for visa sponsorship. Applicants must have authorization to work in the United States without requiring visa sponsorship now or in the future. #LI-CG1 The estimated hourly range for this role is noted below for our office location in San Jose, CA. Our ranges for each role and job level are based on a variety of factors including candidate experience, expertise, and geographic location and may vary from the amounts listed above. The role is also eligible for a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) retirement plan, flexible spending & health savings account, paid holidays, paid time off, and other company benefits. San Jose pay range $28.99—$34.52 USD What’s in it for you? Redefining how businesses automate their work is a fast-paced, exciting, and fun environment. But we also have benefits and perks to ensure the magic isn’t only experienced by our customers, but by our employees as well. Here is a preview of some of the amazing benefits here at BILL: 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP) HSA & FSA accounts Life Insurance, Long & Short-term disability coverage Employee Assistance Program (EAP) 11+ Observed holidays and wellness days and flexible time off Employee Stock Purchase Program with employee discounts Wellness & Fitness initiatives Employee recognition and referral programs And much more Don’t believe us? Check out our culture, benefits, and teams on our career site, LinkedIn Life, or YouTube pages. BILL is an Equal Opportunity Employer. We believe our best ideas come from the unique stories, perspectives, and experiences of our team members. We welcome people of all backgrounds, abilities, and identities to bring their authentic selves and contribute to our culture. We are committed to a transparent, inclusive hiring process that reflects our values. If you need accommodations at any stage, please contact interviewaccommodations@hq.bill.com. Our Applicant Privacy Notice describes how BILL treats the personal information it receives from applicants.

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Responsibilities

The Recruiting Coordinator is responsible for managing the day-to-day effectiveness of the Talent Acquisition Team, ensuring a high-quality candidate experience. This includes scheduling interviews, advocating for candidates, and supporting recruitment processes.