Recruiting Coordinator (Part-time, Fixed-term) at onX

Missoula, Montana, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jul, 26

Salary

24.0

Posted On

19 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interview scheduling, Greenhouse ATS, Google Calendar, Candidate experience, Recruiting operations, Data management, Communication, Organizational skills, Time management, Pre-onboarding support, GitHub, Attention to detail, Cross-functional collaboration, Problem-solving, AI tools

Industry

Software Development

Description

ABOUT onX We’re a team of builders, adventurers, and risk takers using technology to help people confidently explore the outdoors. Driven by our mission to awaken the adventurer inside everyone, we build products that optimize every outdoor experience and inspire confidence to get out and go further. We’re a high-growth tech company. The pace is fast, the work takes grit, and ambiguity is part of the job. As the world changes around us, we adapt - continuously evolving how we build, prioritize, and deliver. Our business moves quickly, and there’s real opportunity to shape what we build next. Each of our verticals - Hunt, Offroad, Backcountry, and Fish - is at a different stage of maturity, which means the challenges you encounter and the impact you have will vary depending on where you sit and what the business needs most. We operate with an experimentation mindset, continually iterating and improving how we solve problems. We expect our people to use the latest tooling, including AI, thoughtfully and responsibly, pairing human judgment with technology to increase quality, speed, and impact. Our impact comes to life through the products we build, in the stories of our customers, and in our growing commitment to land stewardship and recreational access. ABOUT THIS OPPORTUNITY onX is seeking a Recruiting Coordinator (Part-Time, Temporary) to support a smooth, efficient hiring process for candidates and internal teams. In this role, you’ll focus on interview scheduling, coordination, and recruiting operations support as part of the Talent Acquisition team, helping ensure we can hire high-quality talent in a consistent and timely way. You’ll take ownership of scheduling logistics and key handoff points in the hiring process, collaborate closely with Recruiters, Hiring Managers, and People Operations, and help keep hiring processes moving forward in a fast-paced, evolving environment. This role will report to the Head of Recruiting. WHAT YOU'LL DO Essential Job Duties & Functions Interview Scheduling & Coordination (Primary Focus): Own end-to-end interview scheduling across multiple roles and teams Coordinate calendars for candidates, interviewers, and hiring managers across time zones Manage scheduling logistics within Greenhouse (ATS) and Google Calendar Communicate clearly and promptly with candidates to confirm availability and share interview details Troubleshoot scheduling conflicts and last-minute changes with a high level of responsiveness Ensure a seamless and positive candidate experience throughout the interview process Offer & Pre-Onboarding Support: Ensure all required pre-employment steps are completed in a timely manner Maintain accurate candidate and hiring data within Greenhouse Support the transition of new hires from Recruiting to onboarding workflows, ensuring a smooth and organized handoff Interview Operations & Enablement: Track and maintain completion of interviewer training across the company, ensuring new hires complete required training Release and manage interview projects/take-home assignments for candidates (primarily via GitHub) Partner with the Recruiting team to support consistent and scalable interview processes Job Posting & Recruiting Operations Support: Manage and maintain job postings across platforms (e.g., Greenhouse, LinkedIn, job boards), ensuring accuracy and consistency Post and refresh roles on LinkedIn and other channels to support candidate pipeline generation Partner with Recruiters to ensure postings are aligned with hiring priorities and employer brand standards ASSIGNMENT DETAILS Duration: This fixed-term position is expected to start immediately and last approximately 3 months, with a possibility of short extension depending on business needs. Weekly Hours: We anticipate this role will work 20 hours weekly. Assignment Completion Bonus: Upon the successful completion of your full assignment, this position is eligible for an assignment completion bonus at the end of the contract. WHAT YOU’LL BRING 1-2+ years of experience as a Recruiting Coordinator in a fast-paced environment with high attention to detail and candidate experience, including managing complex interview scheduling across multiple stakeholders and time zones. Availability to work a consistent part-time schedule during core business hours (Mountain Time), Monday–Friday, in a distraction-limited environment that supports timely communication, scheduling coordination, and responsiveness. Hands-on experience with an Applicant Tracking System (ATS), including interview scheduling and candidate management; Greenhouse experience is strongly preferred. Demonstrated ability to operate with a high level of accuracy and attention to detail in a role where small errors can impact candidate experience. Strong organizational skills with the ability to prioritize and manage multiple workflows simultaneously. Clear, professional, and responsive written communication skills when working with candidates and internal stakeholders. Experience partnering with cross-functional teams (Recruiters, Hiring Managers, People Operations) to keep processes moving forward. Comfortable navigating ambiguity and adjusting quickly as priorities shift. Experience supporting pre-employment processes (e.g., background checks, onboarding coordination) is preferred. Demonstrated curiosity and comfort exploring new tools and technologies (including AI) to improve processes and increase efficiency. A shared passion for and ability to demonstrate onX’s Company Values. Permanent US work authorization is a condition of employment with onX. ADDED BONUSES Though not required, we would be thrilled to consider candidates with any of the following: Experience supporting a high-growth or tech environment Experience supporting interview training or enablement programs Experience supporting technical or project-based interview processes (e.g., take-home assignments, GitHub-based workflows) THE ONX EXPERIENCE onX is a distributed company with more than 400 employees across the country. We come together regularly to work in person and stay connected through regional basecamps and a culture that balances individual ownership with deep collaboration. While we move quickly, we’re not a scrappy start-up. We operate with clear goals, structure, and frameworks that guide how we prioritize and execute. Priorities matter. While they may shift, data shapes how we evolve as our business, products, and the world around us change. Clear priorities and structure don’t limit ownership - they make it possible. You’ll have the autonomy to define your work and make meaningful decisions within clear strategic boundaries. You’ll partner closely with others to solve complex problems and build solutions that scale across teams and platforms. Along the way, you’ll be supported with feedback, tools, and opportunities to grow your craft as you take on new challenges. WHERE YOU CAN WORK onX has created a thriving distributed workforce designed to foster connection, collaboration, and shared experience across several US locations. We have two HQ locations in Bozeman and Missoula, MT and established virtual workforce Basecamps in Austin, TX; Denver, CO; Kalispell, MT; Minneapolis, MN; Portland, OR; Salt Lake City, UT; and Seattle, WA. HOW YOU’LL BE COMPENSATED onX is committed to compensating all employees fairly and equitably for their contributions. For this position, applicants can expect to make between $22 to $24 per hour upon hire. The pay range will vary based upon experience, skills, certifications, education among other factors as required in the job description. In addition, full-time onX employees are eligible for a grant of common share options with a vesting schedule and an annual bonus of 10% based on company performance. WHAT WE’RE OFFERING YOU Competitive salary PTO accrual (vacation, holidays, sick time) Eligibility for a bonus at the end of your term 401k matching at 100% for the first 3% you save and 50% from 3-5% Amazing outdoor industry perks PERFORMANCE ESSENTIALS In this role, success is driven by cognitive abilities such as concentration and problem-solving, essential for our computer-centric tasks. onX will explore reasonable accommodations to ensure that individuals with diverse abilities can fully engage in and contribute to the essential physical and mental functions of the job. If you need assistance or accommodation, please contact us at PC@onxmaps.com. Position open until filled. #LI-Remote At onX, we believe that unique perspectives make us stronger. By bringing together people with different experiences, ideas, and viewpoints, we fuel innovation and move closer to our mission of awakening the adventurer in everyone. We are proud to be an equal opportunity employer and are committed to fairness not only in hiring, but also in development, compensation, and promotion. Our goal is to build an inclusive community where every team member can show up authentically and thrive. Together, we win as one team. Come join us! onX Maps will never ask for credit card or SSN details during the initial application process. For your digital safety, apply only through our legitimate website at onXmaps.com or directly via our LinkedIn page. onX does not sell any Personal Information, but we may transfer employment related records to our service providers or third parties that provide business services to onX or as required by law. For more information, see our Privacy Policy. As part of our interview process, your conversation may be recorded for documentation purposes to allow interviewers to focus fully on the discussion. Recordings are confidential and accessible only to authorized personnel. Please note, onX respects all applicable laws regarding recording consent, and you will have an opportunity to opt-out if preferred.

Responsibilities

The Recruiting Coordinator will manage end-to-end interview scheduling and coordination across multiple teams and time zones. They will also support recruiting operations, including maintaining job postings, managing candidate data in the ATS, and assisting with pre-onboarding workflows.