Recruiting Coordinator at Vast

Long Beach, California, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Oct, 26

Salary

44.0

Posted On

09 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interview Scheduling, Logistics Coordination, Applicant Tracking Systems, Greenhouse ATS, Written Communication, Verbal Communication, Candidate Experience Management, Process Documentation, Customer Service, Administrative Support

Industry

Defense and Space Manufacturing

Description

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next-generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware-rich and low-cost approach, Vast is rapidly developing its multi-module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us. Vast is looking for a Recruiting Coordinator, reporting to the Senior Manager, Talent Operations, to bring precision and care to how we coordinate interviewing across the company. You run interview scheduling and logistics across our open roles, working side by side with recruiters, hiring managers, and candidates to keep our process moving. The Recruiting Coordinator will hold themselves at a high bar, with sharp attention to detail protecting the candidate experience every step of the way. This will be a full-time, non-exempt (fixed-term for 6 months) position located onsite at our Long Beach location. Responsibilities: Run interview scheduling and onsite logistics across our open roles, including multi-round and panel interviews. Partner with recruiters, hiring managers, and candidates to keep scheduling and onsite logistics running smoothly, clear roadblocks as they come up, and build the relationships that keep our process moving. Help document and maintain our coordination processes, and keep them current as we grow. Flag friction in how we coordinate and suggest improvements. Take on additional projects and tasks as needed to support the broader talent operations team. Minimum Qualifications 2+ years in recruiting coordination or a comparable administrative role Hands-on experience with an applicant tracking system, with Greenhouse preferred Strong written, and verbal communication skills Strong ownership mindset with a focus on outcomes, accountability, and continuous improvement Preferred Qualifications Experience operating in a high-growth environment Strong ownership mindset with a focus on outcomes, accountability, and continuous improvement Comfort navigating ambiguity and building without a fully defined playbook Experience in a fast-paced start-up or corporate environment Strong customer service mindset Pay Range: California $26—$44 USD COMPENSATION AND BENEFITS Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees. U.S. EXPORT CONTROL COMPLIANCE STATUS The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending. EQUAL OPPORTUNITY Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

Responsibilities

The Recruiting Coordinator manages interview scheduling and onsite logistics for open roles, partnering with recruiters and hiring managers to ensure a smooth process. They are also responsible for documenting coordination processes and suggesting improvements to reduce friction.