Recruiting Operations Partner at Benchling UK Ltd

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Feb, 26

Salary

105000.0

Posted On

05 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruiting Coordination, Scheduling, Candidate Experience, Data Integrity, Problem-Solving, Communication, Organizational Skills, Process Improvement, Collaboration, Customer Service, Attention to Detail, Project Management, Greenhouse, Ashby, Workday, Confidentiality

Industry

Software Development

Description

Biotechnology is rewriting life as we know it, from the medicines we take, to the crops we grow, the materials we wear, and the household goods that we rely on every day. But moving at the new speed of science requires better technology. Benchling’s mission is to unlock the power of biotechnology. The world’s most innovative biotech companies use Benchling’s R&D Cloud to power the development of breakthrough products and accelerate time to milestone and market. Come help us bring modern software to modern science. ROLE OVERVIEW We’re looking for a Recruiting Operations Partner to support and elevate our Recruiting team. You’re a great fit if you’re not only organized and detail-oriented but also proactive in identifying process improvements and anticipating team needs. You have a customer-service mindset, a solutions-oriented approach, and the ability to operate with a high degree of ownership. Working closely with recruiters, hiring managers, and cross-functional partners, you’ll play a key role in ensuring candidates have a seamless, high-touch experience and that our recruiting operations run efficiently and effectively. RESPONSIBILITIES Manage complex, high-volume scheduling for multiple recruiters and hiring teams, including phone, virtual, and onsite interviews. Serve as a strategic partner to recruiters, anticipating scheduling needs, balancing competing priorities, and finding creative solutions when challenges arise. Own the candidate experience, ensuring communication is timely, professional, and personalized throughout the entire process. Coordinate logistics for onsite and virtual interviews, including travel arrangements, onsite hosting, and day-of candidate support. Maintain data accuracy within ATS and ensure compliance with recruiting processes and reporting standards. Proactively identify and implement process improvements to streamline scheduling, communication, and candidate experience workflows. Collaborate cross-functionally with HR, IT, and business partners to support hiring events, onboarding readiness, and other recruiting operations initiatives. Contribute to project work across Recruiting Operations (e.g., interviewer training, scheduling automation, reporting, or candidate experience enhancements). Take on special projects and operational ownership as assigned. QUALIFICATIONS 3+ years of recruiting coordination or recruiting operations experience within a high-growth or complex organization. Demonstrated ability to manage competing priorities across multiple roles, teams, and stakeholders with minimal oversight. Proven success in problem-solving and decision-making, especially in fast-changing or ambiguous environments. Excellent organizational and communication skills with the ability to influence and build relationships across all levels of the organization. Strong commitment to delivering a world-class candidate experience. Advanced knowledge of Greenhouse or Ashby is preferred; experience with tools like ModernLoop, Navan, Envoy, and Workday a plus. Comfortable with data integrity and reporting within recruiting systems. High level of discretion and professionalism when handling confidential information. Proactive, resourceful, and eager to own projects and drive improvements. HOW WE WORK We offer a flexible hybrid work arrangement that prioritizes in-office collaboration. Employees are expected to be on-site 3 days per week (Monday, Tuesday, and Thursday). SALARY RANGE Benchling takes a market-based approach to pay. The candidate's starting pay will be determined based on job-related skills, experience, qualifications, interview performance, and work location. For this role the base salary range is $80,000 to $105,000. Total Compensation includes the following: Competitive total rewards package Broad range of medical, dental, and vision plans for employees and their dependents Fertility healthcare and family-forming benefits Four months of fully paid parental leave 401(k) + Employer Match Commuter benefits for in-office employees and a generous home office set up stipend for remote employees Mental health benefits, including therapy and coaching, for employees and their dependents Monthly Wellness stipend Learning and development stipend Generous and flexible vacation Company-wide Winter holiday shutdown Sabbaticals for 5-year and 10-year anniversaries #LI-Hybrid #DNP #BI-Hybrid Benchling welcomes everyone. We believe diversity enriches our team so we hire people with a wide range of identities, backgrounds, and experiences. We are an equal opportunity employer. That means we don’t discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We also consider for employment qualified applicants with arrest and conviction records, consistent with applicable federal, state and local law, including but not limited to the San Francisco Fair Chance Ordinance. Please be aware that Benchling will never request personal information, payment, or sensitive details outside of Greenhouse or via email. All official communications will come from an @benchling.com email address or from an approved vendor alias. If you are contacted by someone claiming to represent Benchling and are unsure of their legitimacy, please reach out to us at recruiting-fraud-alert@benchling.com to verify the communication.

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Responsibilities

Manage complex scheduling for interviews and support the recruiting team. Ensure a seamless candidate experience and maintain data accuracy within the ATS.