Recruitment Coordinator

at  Cloudsmith

ABOUT US

Cloudsmith is a powerful software platform that helps businesses of all sizes manage and protect their software supply chain. It’s a cloud-based service that makes it easy to store, organise, and secure software components, whether they’re open-source or developed in-house. Cloudsmith allows companies to scan their software for security risks, license issues, and malware, while also setting rules on how different components can be used.
With support for over 30 different formats, Cloudsmith works with a wide range of programming languages, containers, and system libraries. It’s designed especially for large organisations, offering advanced security features and tools that help teams monitor and integrate the platform with their existing systems. Many companies use Cloudsmith as part of their software development and delivery process, distributing their own software to customers seamlessly.
We pride ourselves on improving the developer experience and helping our clients secure their software. Created by developers, for developers, our company values openness and collaboration. We enjoy working with great teams and customers, and we’re continuously learning and growing. It’s an exciting time to be a part of Cloudsmith and now is a great time to join us!

WHAT SKILLS & EXPERIENCE YOU NEED

We’re looking for someone who is organised, efficient, approachable, adaptable, and able to maintain a positive attitude even when things get busy. Confidence and the ability to build strong relationships with both candidates and internal teams are key to success in this role.

IDEAL EXPERIENCE

• 2+ years experience in recruitment/talent acquisition ideally within a tech or fast-paced environment.
• Experience using ATS platforms, preferably Teamtailor, or proven ability to quickly learn and adapt to new software.
• Understanding of relevant employment laws, regulations and best practice, including candidate experience, interview techniques, and employer branding.
• Experience in Onboarding - e.g. right to work checks, securing references
• Familiarity with technical roles: Basic understanding of technical roles and skills, with the ability to grasp and communicate the requirements of tech positions.
  If you don’t quite meet the criteria above but you’re passionate and think you’ve got the stuff to succeed, we’d still love to hear from you!

WHAT YOU’LL BE DOING

We are looking for a proactive, detail-oriented Recruitment Coordinator to join our team. Reporting to the HR Manager, you will be responsible for coordinating recruitment efforts for multiple vacancies and working closely with departmental heads across the company. This role requires strong organisational skills, confidence in managing an Applicant Tracking System (we use Teamtailor), and the ability to advise on recruitment best practices. If you’re someone who enjoys working in a fast-paced environment, has an eye for detail, and can balance multiple tasks while maintaining a positive attitude, this could be the role for you!
NOTE: You must be based in Northern Ireland within easy travel distance to our Belfast HQ. This is a hybrid working role that requires at least one day per week in the Belfast office to facilitate team collaboration. The requirement to attend the office more frequently will depend on work requirements so a flexible approach to this is essential.

RESPONSIBILITIES:

Managing the Applicant Tracking System (Teamtailor): Become the internal Teamtailor expert - maintain and update job postings, ensure proper candidate flow and automations through the system, and provide training to department heads.
Job Description & Interview Kit Coordination: Work closely with departmental heads to gather and centralise job descriptions and create structured interview kits for each role.
Recruitment Best Practices: Advise hiring managers on best practices for recruitment, ensuring a consistent and high-quality process across all departments.
Liaising with External Recruiters: Coordinate the relationship with external recruitment agencies, ensuring they understand our needs and standards, and manage their involvement in the hiring process.
Referral Management: Track and manage employee referrals, ensuring proper follow-up and communication with referred candidates.
Offer Management: Prepare and send offer letters, contracts (in collaboration with department heads), and ensure all necessary paperwork is completed.
Onboarding Coordination: Plan and coordinate early onboarding activities, including right to work checks.
Recruitment Metrics & Reporting: Generate regular reports from the ATS to track key recruitment metrics (e.g., time-to-hire, candidate pipeline, diversity metrics) and present insights to HR and departmental heads.
Process Improvement: Continuously seek to improve recruitment processes and systems, ensuring efficiency, accuracy, and a positive candidate experience.
Documentation & Compliance: Maintain accurate records of recruitment activities and ensure all hiring practices comply with relevant employment laws, privacy/data protection legislation and company policies.
Ambassador for Culture: Promote and uphold the company’s culture and values, internally and externally including networking and social media presence.

CORE SKILLS FOR THIS ROLE INCLUDE:

• Enthusiastic learner who wants to get involved in every aspect of the recruitment process
• Strong organisational skills with the ability to independently and proactively manage multiple roles, tasks, and timelines.
• Attention to detail: High level of accuracy when handling candidate information, recruitment documentation, and system updates.
• Strong written and verbal communication skills, with the ability to build relationships and communicate effectively with department heads, candidates and external partners.
• Team Player: Able to collaborate effectively across departments and contribute to a positive and supportive team culture.
• Tech-Savvy: Comfortable using digital tools, Slack, ATS, and other HR software platforms to streamline recruitment and onboarding processes.