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Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and 5,000 employees in 95 schools plus other sites.

QUALIFICATIONS

Diploma or degree in Human Resources or a related area.
Knowledge
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Written and oral French language proficiency.

• Understanding of collective agreements, OOS Terms and Conditions, Human Resource Services policies and procedures, and the Alberta Education Act.
• Knowledge of staffing and interviewing techniques, principles, and practices.
• Proficiency in Microsoft 365, electronic Human Resource Information Management System (HRMIS), staffing system, and attendance system.
• Familiarity with data collection and analysis techniques and principles.
• Awareness of Freedom of Information and Protection of Privacy Legislation and records management principles.
• Knowledge of safe workplaces and Occupational Health and Safety Legislation and regulations.
• Understanding of department policies, procedures, and operations, and the Division’s programs and operations.

Skills

• Advanced oral and written communication skills.
• Ability to develop and maintain contact with candidates using tact and courtesy.
• Strong teamwork skills with the ability to perform complex tasks independently using considerable judgment.
• Strong organizational skills with the ability to work within tight timelines and balance competing priorities.
• Proficiency in using presentation principles and techniques.
• Strong assessment and problem-solving skills.
• Attention to detail and the ability to manage and report data.
• Ability to use discretion and maintain a strict level of confidentiality in all staffing-related matters.

Competencies

• Adaptability: Continuously seek innovative and creative ways to improve work performance, anticipate and respond to change, and challenge the status quo.
• Integrity: Act with integrity, seek personal growth opportunities, and develop a personal vision of leadership based on core values and principles.
• Emotional Resilience: Build emotional resilience, seek feedback, and develop soft skills to positively impact others’ performance and foster a collaborative environment.
• Collaboration: Develop effective, cooperative relationships, actively listen to diverse viewpoints, and treat people with fairness and respect to create a supportive and inclusive work environment.
• Visionary Leadership: Make decisions based on future trends, inspire a compelling vision, and align actions with organizational mission and values to drive continuous growth and improvement.

Coordinate Selection Processes (30%)

• Conduct database searches, shortlist candidates, and screen applicants to identify the best fit for positions.
• Generate and distribute correspondence to successful applicants, ensuring essential hiring documentation is received.
• Track and report interview and recruitment data to maintain accurate records.
• Respond to inquiries electronically, via telephone calls, or in-person visits to provide information and resolve issues.

Manage Recruitment Activities (25%)

• Organize and participate in career fairs and presentations to attract potential candidates.
• Advise external applicants on Division recruitment and selection processes to ensure clarity and transparency.
• Develop and implement strategies for hard-to-recruit occupations and skill sets to meet staffing needs.
• Identify alternative job posting options and methods to maximize exposure and reach target audiences.

Facilitate Onboarding Activities (25%)

• Communicate with successful applicants to provide information and guidance on finalizing the hiring process.
• Ensure communication on orientation is delivered to successful applicants to facilitate a smooth transition.
• Collect and confirm staff credentials, including degrees, diplomas, certifications, and memberships necessary for specific functions.
• Update applicant status and other relevant information in the Human Resource Management Information System (HRMIS).

Support Staff Replacement Activities (10%)

• Assist in the recruitment, selection, and assignment of substitute staff to ensure continuous coverage.
• Communicate with substitute staff to provide information and answer questions regarding assignments.
• Develop and maintain information on substitutes and respective placements to manage the Replacement Roster effectively.

Administrative Analysis and Process Improvement (10%)

• Coordinate interview panels, schedule interviews, and provide candidate information to panel members.
• Recommend and implement changes to recruitment and administrative processes within the team to improve efficiency.
• Generate reports for the manager to share with the Superintendents and Chief Superintendent.
• Handle records management and generate a range of written materials and forms.