Recruitment Coordinator at GONDOLABIO SERVICECO INC

Palo Alto, California, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jun, 26

Salary

38.0

Posted On

26 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Recruitment Coordination, Administrative Support, Executive Support, Applicant Tracking System (ATS), Interview Scheduling, Logistics Management, Candidate Communication, Data Integrity, Time Zone Coordination, Process Improvement, Zoom, Teams, Detail-Oriented, Proactive Communication

Industry

Biotechnology Research

Description

Description Recruitment Coordinator Location – Palo Alto, CA (Hybrid – on-site as needed for candidate interviews; remote on other days). This role will be 30-40 hours per week with benefits. About GondolaBio GondolaBio is a clinical-stage biopharmaceutical company focused on developing breakthrough therapeutics for genetic diseases. GondolaBio is an independent sister company to BridgeBio, originally carved out in 2024 after securing $300M in private financing from external investors. GondolaBio aims to leverage cutting-edge biological research to discover, create, test, and deliver transformative medicines to treat patients who suffer from genetic diseases. Position Overview: GondolaBio is seeking a detail-oriented and proactive Recruitment Coordinator to join our Talent Acquisition team on a part-time basis. In this role, you will serve as a critical partner to recruiters and hiring managers, ensuring a seamless and positive experience for every candidate throughout the interview process. You will be responsible for coordinating both remote and on-site interviews, managing logistics for domestic and international candidates, and maintaining data integrity within our Applicant Tracking System. Responsibilities Schedule and coordinate remote video interviews and on-site interviews, ensuring a smooth and professional experience for all candidates Be present on-site during candidate interview days to oversee logistics, greet candidates, and ensure the day runs seamlessly from start to finish Serve as the primary point of contact for candidates during the interview process, acting as a hospitality-focused ambassador for the GondolaBio brand Manage all logistics for on-site candidate visits, including creating detailed interview schedules, securing conference rooms, and arranging domestic and international travel Collect and track candidate NDAs prior to on-site visits Partner closely with recruiters and hiring managers to move candidates efficiently through each stage of the interview process, including interview scheduling, feedback collection, and reference coordination Utilize our Applicant Tracking System (ATS) to document and log all candidate activity, including updating job postings, uploading resumes, advancing interview stages, adding notes, and requesting feedback to maintain data integrity Proactively communicate scheduling updates and logistics details to all interview participants Identify and implement process improvements to enhance the candidate experience and team efficiency Qualifications 1–3 years of experience in a recruiting coordination, administrative, or executive support role; experience in a biotech or life sciences environment a plus Proficiency with an ATS strongly preferred Experience coordinating complex interview schedules across multiple time zones, including international candidates Exceptionally detail-oriented and thorough — someone who catches what others miss and takes ownership of every logistical detail Thrives in a fast-paced environment and can manage shifting priorities without losing accuracy or composure Excellent written and verbal communication skills with a candidate-first mindset Ability to manage multiple priorities simultaneously across a dynamic, ever-evolving organization Comfortable working both independently in a remote setting and on-site when candidate visits require your presence Familiarity with video conferencing platforms (Zoom, Teams) What We Offer Patient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak An unyielding commitment to always putting patients first A de-centralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the science A place where you own the vision – both for your program and your own career path A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game Access to learning and development resources to help you get in the best professional shape of your life Flexible PTO Commitment to Diversity, Equity & Inclusion The base pay range for this position is $36 to $38 per hour. The actual compensation offered will be determined based on a number of job-related factors, including experience, skills, qualifications, and location

Responsibilities

This role involves scheduling and coordinating both remote video and on-site interviews, serving as the primary point of contact for candidates, and managing all logistics for on-site visits, including travel arrangements for domestic and international candidates. The coordinator will also maintain data integrity within the Applicant Tracking System by documenting candidate activity and collecting feedback.