Are you ready to make meaningful connections and drive impact in a growing healthcare organization? At Health PEI, we offer more than a job - we’re inviting you to join a dynamic workplace committed to creating meaningful changes. From hospitals to community care and beyond, you’ll play a pivotal role in attracting top-tier health professionals and building a workforce that supports the evolving needs of Prince Edward Island. With access to training and development resources, leadership opportunities, and a collaborative environment, this is your chance to thrive while making a real difference in the lives of others. If you’re passionate about shaping the future of healthcare, we want to hear from you.
This position reports to the Manager, Recruitment Administration. It supports sourcing and candidate experience teams by coordinating logistics, scheduling, and administrative tasks to ensure smooth operations and positive candidate experience.

MINIMUM QUALIFICATIONS:

• A diploma in Human Resources, Business Administration, or a related field, a bachelor’s degree is preferred. Relevant certifications in HR or administrative support are advantageous
• Demonstrated equivalencies will be considered
• A minimum of 3 years of experience in recruitment coordination, or administrative support, or a related field, preferably within a healthcare setting.
• Proven experience in managing logistics for recruitment events and candidate communications.
• Proficiency in using Applicant Tracking Systems (ATS) and other HR software for data entry and record maintenance.
• Proficiency with preparation of correspondence and contract development.
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

OTHER QUALIFICATIONS:

• Excellent verbal and written communication skills to effectively interact with candidates, hiring managers, and other stakeholders.
• Strong interpersonal skills to foster positive relationships and enhance candidate experience.
• Strong organizational skills to manage multiple tasks and prioritize effectively, ensuring timely communication and support for candidates.
• Strong attention to detail to ensure accuracy in documentation and data entry.
• Ability to identify and resolve issues proactively, ensuring smooth operations throughout the recruitment process.
• Ability to adapt to urgent and/or changing recruitment needs and technologies, demonstrating a proactive approach to continuous improvement.
  Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better, more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.
  Salary Range: $28.93 - $34.44 per hour (Level 13)
  Bi-Weekly Hours: 75 Hours Bi-Weekly / Mon - Fri

PLEASE ENSURE THE APPLICATION CLEARLY DEMONSTRATES HOW YOU MEET THE NOTED QUALIFICATIONS AS APPLICANTS WILL BE SCREENED BASED ON THE INFORMATION PROVIDED. WE WOULD LIKE TO THANK ALL APPLICANTS FOR THEIR INTEREST; HOWEVER, ONLY THOSE WHO ARE SELECTED FOR AN INTERVIEW WILL BE CONTACTED.

HP1

Job Types: Full-time, Permanent
Pay: $28.93-$34.44 per hour
Expected hours: 37.5 per week

Benefits:

• Dental care
• Extended health care
• Life insurance

Schedule:

• 8 hour shift
• Monday to Friday

Language:

• English (preferred)

Work Location: Hybrid remote in Charlottetown, PE
Application deadline: 2025-07-2

• Efficiently arrange interviews between candidates and hiring managers, as needed depending on designated portfolio.
• Manage communication with candidates regarding interview details, including dates, times, locations, and any necessary materials.
• Coordinate with hiring managers and the hiring pod to clarify interview requirements and ensure alignment.
• Provide timely updates and feedback to candidates throughout the recruitment process.
• Assist Sourcing Specialist in preparing for events.
• Coordinate development and submission of travel authorization requests and assist with travel arrangements, conference/event registrations, and the preparation and reconciliation of travel claims. Maintain an inventory of collateral, swag and other materials.
• Work with stakeholders to create and organize essential recruitment documents such as job postings, interview guides, and offer letters.
• Assist in performing background checks on candidates and documenting the results.
• Conduct and record reference checks, ensuring all information is properly documented.
• Prepare candidate packets and interviewer agendas for upcoming interviews.
• Provide financial support in accounts payable and accounts receivable, including preparing documents for the Manager’s approval.
• Update and maintain the ATS by accurately entering job descriptions, candidate details, and application statuses.
• Ensure all candidate information, including resumes and cover letters, is properly recorded and easily accessible.
• Categorize applicants based on their progress in the recruitment process (e.g., applied, screened, interviewed, offered).
• Collaborate with recruiters to ensure job requirements are correctly entered when creating new job postings.
• Regularly audit and clean the database to maintain data integrity and ensure compliance with data privacy regulations.
• Prepare new employee welcome packets and orientation materials.
• Assist in organizing and facilitating new hire orientation sessions.
• Develop and implement strategies to maintain candidate engagement throughout the hiring process.
• Collect and analyze feedback from new hires to improve the onboarding experience.
• Work with recruitment and onboarding teams to initiate pre-onboarding activities before the candidate’s start date, including sending welcome packages, coordinating necessary paperwork, and providing access to relevant organizational information or systems.