Recruitment Coordinator (London) at Odyssey

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

22 Aug, 26

Salary

0.0

Posted On

24 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interview Scheduling, Candidate Coordination, ATS Management, Calendar Management, Executive Support, Onboarding, Office Logistics, Project Management, Time Management, Interpersonal Communication, Problem Solving, Travel Coordination

Industry

technology;Information and Internet

Description

Who we are Odyssey is an AI lab pioneering general-purpose world models: causal, multimodal systems that learn to predict and interact with the world over long horizons, while generating real-time, interactive simulations from any starting point. This foundational technology promises to revolutionize robotics, science, healthcare, education, gaming, defense, and beyond. About the team Our exceptionally strong and focused founding team came from DeepMind, OpenAI, Tesla, Waymo, and Wayve. We're at the GPT-2 moment for world models and the next 12-18 months will shape who leads this space! Odyssey is hiring across research, engineering, product, and operations, and we need an exceptional Recruiting Coordinator to help us build the team that will define this frontier. What we're looking for This is a critical people & operations role at Odyssey. You’ll sit at the intersection of recruiting, leadership support, and internal operations, enabling the company to hire great people and run smoothly as we scale - quickly. You’ll manage candidate coordination and recruiting logistics, support founders and leaders with scheduling and operations, and help build the systems that keep a growing startup organized. This role is ideal for someone who loves being close to the action and thrives in environments where no two days are the same. You’ll be a trusted partner to leadership and a critical part of the company’s growth What you’ll do Support interview scheduling across teams and time zones. Serve as the main point of contact for candidates throughout the process. Coordinate interview logistics (virtual and in-person), including candidate travel. Maintain ATS hygiene and manage recruitment workflows (scheduling, feedback collection, tracking). Ensuring timely and error-free data entry across systems and tools. Ensure every candidate has a high-touch, high-quality experience with Odyssey. Partner with hiring managers to improve recruiting processes and coordination systems. Provide calendar management and scheduling support for founders and leadership. Coordinate internal meetings, external calls, travel booking, and expense workflows. Support team events, offsites, special projects, and internal operations improvements. Support onboarding for new hires. Help document internal processes and run lightweight people and operations programs. Assist with office logistics and general company needs. Jump into high-priority tasks as needed, this is a true startup role. Who you are Strong organizational and time-management skills. Excellent communication and interpersonal abilities. Comfortable working in ambiguity and extremely fast-moving environments. A proactive problem-solver who navigates challenges quickly and identifies solutions. Able to juggle multiple priorities with strong attention to detail. Experienced with ATS, CRM, and project management tools (Ashby, Attio, Notion, Linear), as well as scheduling tools and calendar/email systems. Background in recruiting coordination, executive support, HR ops, or team operations. Experience in startup or high-growth environments. Nice to have: comfortable using Slack as a primary communication channel. Bonus: experience working with founders and senior leaders. Bonus: event planning, office management, or team-building experience. If you've ever built a process that didn't exist, fixed something nobody asked you to fix, and genuinely enjoy being the person who makes a complex machine run, please apply!

Responsibilities

Manage end-to-end candidate coordination and recruiting logistics to ensure a high-quality hiring experience. Provide operational and scheduling support to founders and leadership while assisting with internal office logistics and onboarding.