Recruitment Hospitality Coordinator at Benedictine

Atchison, Kansas, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jul, 26

Salary

0.0

Posted On

09 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Event coordination, Staff supervision, Budget management, Customer service, Strategic planning, Vendor management, Communication, Organization, Problem solving, Decision making, Inventory management, Accounts payable, Leadership, Training

Industry

Description

Description Department: Enrollment Management Job Status: 10-month contract OR 12-month contract FSLA Status: Exempt Reports To: Director of Undergraduate Admission Grade/Level: Amount of Travel Required: No Travel Work Schedule: 8 am to 5 pm Positions Supervised: Office of Admission Student Ambassadors (approximately 45-60 students) Occasional weekend hours POSITION SUMMARY The Recruitment Hospitality Coordinator provides leadership and strategic oversight for recruitment hospitality and admissions office operations. The position is responsible for developing, implementing, and evaluating recruitment hospitality strategies that directly support enrollment goals and institutional priorities. The role exercises independent judgment on matters of significance, manages student ambassador programs, oversees recruitment hospitality resources and budgets, and serves as a key operational partner to Admissions leadership. The Recruitment Hospitality Coordinator effectively manages urgent or unexpected situations, while maintaining composure, sound judgement, and confidence in decision making. ESSENTIAL FUNCTIONS Serve as the primary administrative point of contact in the Office of Admission: greeting visitors, answering phone calls/emails, guiding prospective students and families, coordinating appointments. Interviews, hires, supervises, and trains administrative support staff, including student employees, Student Ambassadors, or work-study assistants. Coordinate logistical aspects of admissions events (e.g., open houses, campus tours, receptions), including set up, registration materials, check-in, follow-up communications. Ensure that office operations reflect the college’s Benedictine values and contribute to a welcoming, inclusive environment for prospective students and families. Primary decision-maker for prospective students utilizing the Flight Reimbursement program, including approvals, denials, receipting, and documentation submission to the Business Office procurement portal. Maintain office inventory levels and ensure timely ordering of supplies and materials from vendors to support office and recruitment operations. Thinks strategically and creatively, helping to improve visit processes, while stocking and maintaining hospitality stations for guests, including coffee, refreshments, and materials for visiting students and families. Process and maintain Accounts Payable (AP) invoicing for the Office of Admission vendors, ensuring accurate coding, approvals, and timely submission to the Business Office procurement system. Collaborate with Campus Visit Coordinator and Recruitment Events Coordinator daily. Liaison with campus support offices (IT/Maintenance/Housekeeping). Perform other related duties as assigned by the Director of Admission. Requirements Primary Duties: Develop and oversee the recruitment hospitality strategy aligned with enrollment objectives and institutional priorities. Exercise independent judgment in determining hospitality approaches, guest experiences, and service standards for prospective students and families. Evaluate the effectiveness of recruitment hospitality programs and recommend improvements to Admissions leadership. Establish operational priorities and workflows for recruitment hospitality and office operations Budget and Resource Authority: Manage and monitor recruitment hospitality budgets; recommend allocations and exercise discretion within approved parameters. Select and manage vendors related to recruitment hospitality and events within established guidelines. Supervisory Authority: Directly supervise and manage a team of student ambassadors, including scheduling, performance oversight, training standards, and corrective action recommendations. Make or meaningfully influence recommendations regarding hiring, discipline, and termination of student employees. Establish expectations and performance standards for student ambassador roles. Education Consideration: Bachelor’s degree required in a related field; advanced education or specialized training preferred. POSITION QUALIFICATIONS Competency Statement(s) Accurate Communication, Oral Communication, Written Customer Oriented Detail Oriented Friendly Organized Responsible Education Bachelor’s degree preferred Experience None PHYSICAL DEMANDS Physical Abilities Stand O Walk O Sit O Handling / Fingering O Reach Outward O Reach Above Shoulder N Climb N Crawl N Squat or Kneel N Bend N Push / Pull 12 lbs or less O 13-25 lbs N 26-40 lbs N 41-100 lbs N Lift /Carry 10 lbs or less O 11-20 lbs N 21-50 lbs N 51-100 lbs N Over 100 lbs N N (Not Applicable) Activity is not applicable to this occupation. O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day) F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day) C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day) EOE

Responsibilities

The Recruitment Hospitality Coordinator provides leadership for admissions office operations and develops strategies to support enrollment goals. They are responsible for supervising student ambassadors, managing event logistics, and overseeing office budgets and vendor relationships.