The Recruitment & Office Coordinator will work closely with the Human Resources team to assist in all Recruitment and Staffing functions, including onboarding, interview scheduling and personnel maintenance, with an opportunity to begin specializing in specific areas. The ideal candidate will thrive in a fast-paced organization with tremendous growth opportunity.
FLSA Status
Exempt
Salary Range
$23.00 - $27.00
Reports To
Recruiter, People Experience
Direct Reports
N/A
Location
Onsite, Downtown Los Angeles
Travel
None
Work Type
Regular
Schedule
Full Time

POSITION DESCRIPTION:

• Assist in all phases of the recruitment process with special attention to:
• 
  
  
  
• Scheduling, communicating and working with candidates and interviewers to schedule employment interviews and case studies

• Facilitate interview days when candidates are interviewing at our corporate offices (currently remote)
• Posting of positions and identifying posting opportunities
• Assisting in reviewing and prescreening resumes
• Tracking candidates and positions through appropriate HRIS databases
• Tracking and reporting candidate application status, hiring metrics and recruiting activity in a timely and efficient manner
• Distributing recruiting and interview materials to employees and managers
• Drafting and sending offer letters
• Assist in all phases of the new hire onboarding process, including sending new hire onboarding documents, welcome communications and facilitating in-person or remote training days
• Maintain employee records, including personnel files and electronic HRIS records
• Analyze and help document current processes, identify improvement opportunities, develop new processes and execute recommendations
• Conduct office safety tours for new LA Corporate Office employees
• Coordinate welcome/new hire gift sends
• Open the LA office daily and maintain readiness for staff and visitors
• Maintain daily refreshments, including brewing morning coffee
• Manage office supply orders (via Amazon, 2x per month) and maintain supply inventory
• Keep office merchandise inventory organized and up to date
• Ensure cleanliness and functionality of common areas and workstations.
• Manage parking validations and office security badge requests
• Assign and prepare workstations/offices for new employees
• Manage monthly birthday celebrations
• Carry out other duties, tasks and projects assigned

QUALIFICATIONS

• Bachelor’s degree in human resources or related field
• Proven ability to work collaboratively and manage multiple tasks and deadlines in a fast-paced environment
• Detail-oriented and able to work well independently
• Excellent communication and interpersonal skills
• Strong organizational and project coordination abilities
• Familiarity with recruiting platforms and HRIS systems
• Proficiency of Microsoft Office programs (Outlook, Word, Excel and PowerPoint, and Project Management)
• Experienced with project management software
• Professionalism, discretion, and a service-oriented mindsetPrior experience in recruiting or administrative roles preferred

Please refer the Job description for details