Recruitment/Panhellenic Supervisor - West 3 at Gamma Phi Beta

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Full Time

Start Date

Immediate

Expiry Date

16 Mar, 26

Salary

0.0

Posted On

16 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Coaching, Communication, Mentoring, Recruitment, Collaboration, Analysis, Feedback, Training, Planning, Problem Solving, Teamwork, Policy Implementation, Relationship Building, Statistical Analysis, Time Management

Industry

Non-profit Organizations

Description

Application Deadline: December 31, 2025 Purpose Recruitment/Panhellenic supervisors (RPHS) utilize their experience, leadership and coaching skills to ensure assigned collegiate chapters have the recruitment support they need to attain Quota and Total. They coach chapters in representing the chapter within the campus Panhellenic, providing guidance pertaining to campus Panhellenic operations and assist in interpreting National Panhellenic Conference (NPC) policies and procedures. They ensure chapters’ recruitment and Panhellenic advisors have the knowledge, skills, relationships and confidence to promote chapter recruitment and Panhellenic success. She liaises with her assigned regional team. Responsibilities Assist chapter advisors in appointing, training, coaching and mentoring an effective recruitment advisor in alignment with Gamma Phi Beta’s recruitment advisor resources. Supervise collegiate chapter recruitment activities for assigned chapters. Review, evaluate, implement and coach advisors and officers on recruitment information, plans and results. Strengthen recruitment practices of assigned chapters by collaborating with recruitment team members to maintain, analyze and verify recruitment statistics. Receive and review meeting minutes from campus Panhellenic meetings, Panhellenic bylaws and governing documents and Panhellenic recruitment rules. Following review, provide feedback to appropriate collegiate chapter officers, advisors and collegiate chapter supervisor of matters requiring attention Assist membership vice president and recruitment advisor in administering and understanding new member surveys and member evaluations. Ensure assigned chapters have attained or are working toward Panhellenic Total by advising and directing the proactive and ongoing planning of a continuous open bidding program in collaboration with the recruitment advisor and membership vice president. Review and respond to recruitment reports in Beta Base and complete other recruitment reports as requested. Work with the recruitment team leader to identify chapters in need of additional recruitment support. Collaborate with regional and new chapter team members annually to determine, schedule and lead chapter recruitment visits for assigned collegiate chapter(s) using chapter visit guidelines and submit report via Beta Base within 10 days of visit. Manage calls from legacies and legacy-makers for assigned chapters and as determined by the Sorority’s recruitment team. Ensure assigned chapters achieve the specific recruitment goals set forth by the Sorority’s strategic plan, chapter recruitment plans and Sorority and chapter needs. Explain and ensure implementation of Sorority policies and protocols and NPC Unanimous Agreements, polices and best practices to assigned collegiate chapter officers and advisors (s) and provide rationale for changes as needed. Work with collegiate chapter supervisors, finance supervisor and regional/new chapter team leader to ensure healthy chapter operations and address chapter challenges and situations, as appropriate. Provide feedback and suggestions to appropriate workforce personnel on resources, programming, project teams and initiatives set forth by the Sorority. As requested, provide training to collegiate chapter membership vice presidents, Panhellenic affairs vice presidents and their advisor(s). As requested, provide support, training and recommendations to Gamma Phi Betas that serve as college Panhellenic officers. Expectations Volunteer 10-15 hours per week, on average, during the academic year. Travel: Volunteers in this role will be expected to travel up to 10 days per year. Complete all Fidelity volunteer online lessons and other required training. Complete training conversations with regional team leader within six weeks of appointment. Learn and utilize Beta Base (chapter reporting system) for assigned chapter(s). Participate in regional/new chapter team meeting, recruitment/Panhellenic team meeting and regularly scheduled team calls. Respond to all communication within 48 hours. Be in good standing by paying annual international alumnae dues or being a Life Loyal member. Preferred Competencies and Experiences Self-awareness of strengths, challenges and motivation for volunteering Effective, clear and timely written and verbal communication Experience working on a team to meet established goals Desire to mentor and coach other alumnae volunteers Base knowledge of Gamma Phi Beta recruitment policies, procedures and plans Familiarity with NPC Manual of Information (MOI), NPC Unanimous Agreements, policies, and best practices. Ability to think critically about issues to propose a solution

Responsibilities

The Recruitment/Panhellenic Supervisor is responsible for coaching collegiate chapters in recruitment practices and ensuring they meet their recruitment goals. They also provide guidance on Panhellenic operations and assist in interpreting relevant policies.