Young and research-intensive, Nanyang Technological University, Singapore (NTU Singapore) is ranked among the world’s top universities. School of Civil and Environmental Engineering (CEE) in NTU is a World-leading school in sustainability. CEE plays an integral role in advancing research innovations and providing professional services in a number of key disciplines in Civil and Environmental Engineering, with the objective of contributing to the technological and economic advancement of Singapore and beyond.

Job Responsibilities:

• To work with a team of 2 MSOs to run the daily operations of the Faculty’s Office.
• To motivate and resolve issues within the office (where applicable).
• Assist Associate Chair (Faculty) to strategize, plan and execute effective programs to recruit, retain and develop faculty talent in the School.
• Assist Associate Chair (Faculty) to strategize, plan and execute faculty-related publicity and communications to increase School’s reputation and prominence at both local and international levels.
• Provide administrative support to the School Reappointment Committee (SREC), as required, including, but not limited to, arranging meetings, preparing agendas and meeting papers, taking minutes, compiling faculty dossiers and following up on action points.
• Provide administrative support to the School Search Committee (SSC), as required, including but not limited to, overseeing the arrangements of all activities related to the candidate’s on-campus visits, maintaining links with shortlisted candidates and assisting in preparing relevant reports required in the hiring process.
• Manage, solicit and compile list of prominent academics and researchers who can be tapped on for credible external referee’s report during hiring exercises.
• Compile, analyse, and verify data for preparation of reports required for the effective assessment of faculty or candidates for the respective search/reappointment committees in an accurate and timely manner.
• Work closely with School Human Resource Business Partners to track and reconcile faculty headcounts in the school amid faculty hiring and attrition.
• Work closely with faculty members to ensure that their materials is submitted on time.
• Update and maintain database of relevant faculty information. Be able to generate management reports for budget review and presentation slides on faculty matters for communication.
• Advise Associate Chair (Faculty) and Chair on the compliance of HR processes in accordance with the University’s HR guidelines and oversee the timely and effective communication of important HR policies and processes that is of relevance to faculty.
• Oversee requests for vouchers for campus visits
• Oversee requests for hotel bookings for campus visits.
• Provide support to your team members as and when needed.

Job Requirements:

• Recognized university Bachelor/Master/PhD degree or its equivalent with at least 2 years’ experience in People Management.
• At least 2 years of supervisory experience leading a dynamic team.
• Equipped with strong analytical skills with the ability to solve complex issues and handle stress.
• Possess excellent interpersonal and communication skills.
• High level of commitment and initiative.
• Equipped with high level of coordination and time planning.

We regret that only shortlisted candidates will be notified.
Hiring Institution: NTU

• To work with a team of 2 MSOs to run the daily operations of the Faculty’s Office.
• To motivate and resolve issues within the office (where applicable).
• Assist Associate Chair (Faculty) to strategize, plan and execute effective programs to recruit, retain and develop faculty talent in the School.
• Assist Associate Chair (Faculty) to strategize, plan and execute faculty-related publicity and communications to increase School’s reputation and prominence at both local and international levels.
• Provide administrative support to the School Reappointment Committee (SREC), as required, including, but not limited to, arranging meetings, preparing agendas and meeting papers, taking minutes, compiling faculty dossiers and following up on action points.
• Provide administrative support to the School Search Committee (SSC), as required, including but not limited to, overseeing the arrangements of all activities related to the candidate’s on-campus visits, maintaining links with shortlisted candidates and assisting in preparing relevant reports required in the hiring process.
• Manage, solicit and compile list of prominent academics and researchers who can be tapped on for credible external referee’s report during hiring exercises.
• Compile, analyse, and verify data for preparation of reports required for the effective assessment of faculty or candidates for the respective search/reappointment committees in an accurate and timely manner.
• Work closely with School Human Resource Business Partners to track and reconcile faculty headcounts in the school amid faculty hiring and attrition.
• Work closely with faculty members to ensure that their materials is submitted on time.
• Update and maintain database of relevant faculty information. Be able to generate management reports for budget review and presentation slides on faculty matters for communication.
• Advise Associate Chair (Faculty) and Chair on the compliance of HR processes in accordance with the University’s HR guidelines and oversee the timely and effective communication of important HR policies and processes that is of relevance to faculty.
• Oversee requests for vouchers for campus visits
• Oversee requests for hotel bookings for campus visits.
• Provide support to your team members as and when needed