JOB SUMMARY:

Reporting to the Referrals Coordinator, the Referrals Data Management Clerk provides critical data entry and referrals management services to support PIB’s crown consultation engagement processes. Maintaining strong and positive working relationships with both internal and external resources is vital to delivering an effective service. The role will be responsible for the entry and processing of referrals received from the province of BC using the CKK database (or other referrals software) and following the PIB referrals policy. The position is required to be called upon to participate in National Syilx referrals related meetings and to support the PIB Natural Resources manager on referrals related meetings and engagements with proponents, provincial and federal governments, the PIB community and PIB Chief and Council.

SPECIFIC JOB SKILLS AND LEVELS

• Must possess good interpersonal and communication skills - oral and written
• Ability to maintain positive, professional working relations with staff, community and external agencies
• Conflict resolution and moderation skills
• An understanding of xyntax accounting software is preferred
• Must have excellent computer skills
• Must demonstrate tact, discretion and sound judgment while dealing with sensitive issues

MINIMUM ACADEMIC/EDUCATIONAL REQUIREMENTS

• High School graduate.
• Experience working with safety programs.

MINIMUM LEVEL OF EXPERIENCE

• 1-2 years data management experience preferred.

WORKING CONDITIONS:

• High volume of communication demands (telephone calls, emails, face to face, etc.)
  *All Penticton Indian Band employees are encouraged to learn about the culture, language and customs of the Okanagan people and must be willing to continuously upgrade their skills and knowledge and further their formal education.
  The Penticton Indian Band offers a competitive compensation and benefits package as well as a great team and respectful work environment. If you are qualified and looking for an exciting and rewarding career. Please send a resume and cover letter to the attention of:

JOB RESPONSIBILITIES AND WORK PERFORMED

• Referrals Records/information management.
• Data Entry to CKK database (or other referral software) for all referrals.
• Assist in developing communication materials for the Referrals department.
• Develop and maintain a central referral filing system.
• Organize meetings and agendas for all referrals meetings.
• Take minutes at all referral meetings.
• Send out response letters and invoices as directed by Referrals Coordinator
• Assist in updating the Band’s website, community and outside agencies on referral response activities.
• Assist Referrals Coordinator in implementation of PIB’s Referrals Policy.
• File documents, budgets, and work plans as directed by Referrals Coordinator.
• Prepare invoices and PO’s using Xyntax accounting software.
• Track all active referrals assisting the NR Manager to ensure deadlines are met.
• Planning & Organizing.
• Log all relevant information and communications pertaining to the Band’s draft referral policy.
• Log all relevant information and communications pertaining to referral projects including invoices, phone calls, email and mail correspondence.
• NR project coordination.
• Other duties are required.