Regional Administrative Manager - West Region at CannonDesign

Los Angeles, California, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

112200.0

Posted On

08 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Leadership, Office Administration, Process Development, Cultural Contribution, Office Upgrades, Event Organization, Cost Management, Resource Request Management, Client-Focused Mindset, Front-of-House Experience, Organizational Skills, Calendar Management, Travel Coordination, Expense Reporting, Staff Onboarding, Staff Training

Industry

Architecture and Planning

Description

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply. ABOUT THE ROLE The successful candidate will provide regional administrative leadership, support, and oversight of office administrative staff. You will work with the regional and office leadership to set foundational expectations for office staff and develop processes to accomplish them. You will be responsible directly to the Regional Practice Director. Due to the nature of this role, this position will be performed primarily onsite in our Los Angeles office and will require travel between the offices. Must be available to work in the office Monday – Friday and manage or provide occasional coverage for office events in the evenings and on the weekends as needed. HERE'S WHAT YOU'LL DO Work closely with the regional and office leaders and the Associate Practice Directors to design processes that support the firm’s policies and provide consistency and clarity across the region. Collaborate with regional and office leaders to contribute to a supportive, firm-first office culture. Team with other Regional Managers to ensure consistency in application of practices regarding office management. Organize and provide support for office upgrades, moves and openings in coordination with the Project Manager and office leaders. Work with regional and office leaders and the Associate Practice Directors to promote consistent engagement strategies such as office-based leagues, events, etc. that also align with our firm’s policies. Team with the Regional Controller, the OPLs, and the Associate Practice Directors for the management of overhead and marketing costs. Work with the other Regional Administrative Managers to promote practices for consistent requests for firm resources (budget requests, conference requests, donation requests, spot bonus requests, etc.) Lead the office managers and/or the administrative staff in all regional offices to ensure they are delivering services with a client-focused mindset, ensuring a positive experience for internal and external stakeholders. Create and maintain practices for greeting and assisting visitors, staff, and vendors with professionalism, creating a welcoming front-of-house experience. Work with the office managers and administrative staff to ensure a professional and clean work environment per the firm’s policies. Coordinate with regional and local IT support for staff needs. Provide consistent management of our regional office’s property concerns. Demonstrate strong organizational skills to manage multiple responsibilities efficiently. Create practices for office administrative assistants to manage calendars, schedule meetings, coordinate travel arrangements, draft contracts, take meeting notes, and prepare or review expense reports for staff. Set practices for the consistent coordination and execution of internal office events, milestone events, including arranging external services such as catering and supplies and managing Facility Use Agreements and the understanding of local alcohol policies. Organize and standardize the acquisition and maintenance of inventory and organization of office and hospitality supplies for the region. Team with the Associate Practice Directors to organize and support local onboarding efforts for new staff. Create training and expectations for new office managers, receptionists or office administrative staff and ensure local office managers are providing mentorship consistently across the region. Manage staff that support mail and delivery services across the region for incoming and outgoing mail and packages, including USPS, FedEx, UPS, and courier services. Complete assigned tasks with accuracy, timeliness, and attention to quality. Identify issues or inefficiencies and design solutions in concert with regional and local leaders and the Associate Practice Directors. Become well versed in and train the use of common software programs such as Microsoft Office and Bluebeam Studio to support administrative tasks and communications effectively. Ensure the administrative and local managerial staff are managing confidential information with discretion and professionalism. Ensure compliance with record retention policy standards. Other duties as assigned, office, region or business unit size may be considered when evaluating the business need for this role. HERE'S WHAT YOU'LL NEED Minimum of eight years of relevant experience required with ten years of relevant experience preferred. Minimum of two years of related supervisory experience required, with four years of related supervisory experience preferred. Minimum High School Diploma or GED required. Associates degree preferred. Capability of performing in a leadership role for single and multiple offices with strong managerial skills. Must possess business acumen. Experience working in a professional services firm preferred. Excellent verbal and written communication skills. Strong attention to detail and focus on accuracy with work are essential. Ability to work in a highly collaborative and deadline-driven environment. Demonstrates enthusiasm, a proactive mindset, and readiness to take on new assignments and responsibilities. Proficiency in Microsoft Office Suite is required. Ability to lift up to 30 pounds. The salary range for this position to be filled in the Los Angeles, CA office is $89,800 to $112,200 annually. This salary range is the range we believe is the anticipated range of possible base compensation at the timing of the posting. We may ultimately pay more or less than the anticipated salary range for the position. Employees may be eligible for discretionary bonuses. We offer a full benefit package including medical, dental and vision coverage and flexible spending account options and voluntary insurances. We have paid time off, flex-time schedules, remote work options and a 401k plan and employee perk programs. For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits. Actual compensation may vary from posting based on geographic location, work experience, education and/or skill level. ABOUT OUR FIRM CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We don’t just dream up solutions — we create and bring them to life in ways to solve some of the biggest challenges facing our clients and the society. At the heart of everything we do is Living-Centered Design, a bold commitment to using our talents to not just improve the world but to truly reshape it for the better. It’s more than a philosophy — it’s who we are, and it drives us to make a meaningful, lasting difference every day. ABOUT WORKING HERE We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about. We are committed to ensuring our practice provides equal opportunities for all employees, as we strive to connect with communities around us and focus on the future of design. We support equity, diversity, and inclusion efforts that benefit all employees through the leadership of our DEI Council, our Employee Resource Groups which are open to everyone, and other community initiatives. We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you. Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying. As a condition of employment, all employees are expected to complete mandatory training, including compliance training, within required timeframes and adhere to our internal policies and our Code of Conduct. CannonDesign is an Equal Opportunity Employer. CannonDesign is committed to maintaining a work environment that is free from any and all forms of unlawful discrimination and harassment. It is therefore the firm’s policy to prohibit discrimination and harassment against any applicant, CannonDesign employee, vendor, contractor, or client on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, pregnancy, veteran status, genetic information, citizenship status, or any other basis prohibited by applicable law. It is also CannonDesign’s policy to prohibit any and all forms of retaliation against any individual who has complained of harassing or discriminatory conduct, or participated in a firm or agency investigation into such complaints.

Responsibilities

The role involves providing regional administrative leadership, support, and oversight for office administrative staff, working with leadership to set expectations and develop processes across the region. Key duties include designing processes to support firm policies, contributing to office culture, managing overhead costs, and leading office managers to ensure client-focused service delivery.