General Administration

• Support branch projects and perform additional duties as assigned.

Senior Leadership Team Support

• Coordinate meetings, calendars, boardroom bookings, and catering arrangements.
• Manage expense reports, receipt reconciliation, and submissions in accordance with company guidelines.
• Assist with research, project coordination, filing, scanning, reporting, and other administrative activities.
• Work collaboratively with multiple departments to support branch initiatives and leadership objectives.

Elite Support & Branch Excellence

• Support dealership 5S and continuous improvement initiatives.
• Complete daily Elite Support activities and required training.
• Maintain a clean, organized, and professional reception area and customer lounge.
• Ensure coffee and customer amenities are stocked and available.
• Promote a welcoming and professional customer experience.

Qualifications

Required

• High school diploma or equivalent.
• Minimum 5 years of experience in an administrative, receptionist, executive assistant, or office support role.
• Professional phone manner and excellent customer service skills.
• Strong interpersonal and communication abilities.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and prioritize in a fast-paced environment.
• Ability to handle confidential information with professionalism and discretion.
• Reliable, dependable, and self-motivated.
• Familiarity with standard office equipment, including copiers, scanners, fax machines, and postage systems.

Preferred

• Experience with Zoom Phone or similar communication platforms.
• Experience using Procede software.
• Previous experience in a dealership, transportation, automotive, or industrial environment.
• Experience supporting senior leaders and executive-level stakeholders.
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