Work in a purpose driven career with MaKami College, public post-secondary college that has been helping students for over 20 years with locations in Edmonton and Calgary, Alberta.
MaKami College offers students in-person, online, and blended programs in Massage Therapy, Health Care Aide, Business Administrative Assistant, Medical Office Assistant, and more. Rapidly growing, we are working to expand our campuses into cities across Canada, and continuously working to add programs to our course catalogue. We work with our team to grow and develop in areas they are passionate about, focusing on our MaKami Pillars - Leadership, Professionalism, Helpfulness, and Inspiration. MaKami team members are provided with many opportunities for professional career growth in a fulfilling and dynamic work environment.
The MaKami team is passionate about creating generational change through education, and we provide the tools and a safe environment for our staff to change the lives of our students and their families.
The Registrar Administrative Assistant position has primary responsibility for communicating with students during the enrolment process, organizing and following admissions guidelines and working with other departments to ensure the student information is well managed.

Major Accountabilities/Responsibilities (Including but not limited to the following):

• Collaborate with the Student Advisory Services team to support student admissions and enrollment processes
• Maintain and organize physical and digital file spaces to ensure accessibility and compliance
• Create, digitize, and archive student files as needed
• Manage databases and records related to student documentation
• Support the tracking and organization of student financial records
• Coordinate with other departments to prepare and submit required reports
• Assist prospective students in gathering and submitting enrollment documents
• Review student documentation for accuracy and completeness
• Conduct quality control checks and file audits to maintain data integrity
• Monitor and record student status changes, and communicate updates to relevant departments
• Support and help coordinate orientation events for incoming students

Education and Experience

• Diploma or Certificate in Records Management or Business Administration (or related field)
• 1–2 years of experience in administration, records management, or student services
• Strong customer service skills and experience working with diverse populations
• Proficient in Microsoft Excel; experience with SharePoint and Kofax is an asset
• Strong attention to detail and accuracy in document handling and data entry
• Excellent organizational, communication, and time management skills
• Ability to maintain confidentiality and work with sensitive information
• Comfortable working in a fast-paced, team-oriented environment

• Collaborate with the Student Advisory Services team to support student admissions and enrollment processes
• Maintain and organize physical and digital file spaces to ensure accessibility and compliance
• Create, digitize, and archive student files as needed
• Manage databases and records related to student documentation
• Support the tracking and organization of student financial records
• Coordinate with other departments to prepare and submit required reports
• Assist prospective students in gathering and submitting enrollment documents
• Review student documentation for accuracy and completeness
• Conduct quality control checks and file audits to maintain data integrity
• Monitor and record student status changes, and communicate updates to relevant departments
• Support and help coordinate orientation events for incoming student