THE ROLE

We have an exciting opportunity for a highly motivated Registrar’s assistant and records coordinator to join our Animal and Plant Division at Chester Zoo.
Working closely with the Registrar and Records Assistant, this role plays a vital part in supporting our species conservation efforts by ensuring our animal and plant records are maintained with exceptional accuracy and care. You’ll be a key figure in helping to manage the zoo’s extensive record-keeping systems, facilitate the movement of animals and plants between institutions, and uphold our commitment to legal compliance and data integrity. Whether it’s entering critical data into ZIMS, liaising with Government agencies on CITES and APHA/DEFRA requirements, or training colleagues in record-keeping protocols, this role will place you at the heart of our conservation mission.

WHAT THE ROLE INVOLVES:

• Supporting all aspects of animal and plant transfers, including liaising with external organisations and obtaining relevant documentation for legal compliance (APHA/DEFRA, CITES, etc.)
• Daily data entry and interrogation of ZIMS and other databases, ensuring records are up to date, accurate, and in line with zoo licensing legislation
• Responding to internal and external queries, including historical records and reporting requests
• Setting up ZIMS access for users, supporting training and providing guidance on data entry
• Collaborating with animal and plant teams, vets, and Animal Heads of Department to support the logistical and veterinary requirements of transfers
• Assisting in identifying operational needs such as equipment, software, and resources
• Contributing to the planning of transfers and projects and identifying any issues that could impact success
• Supporting the preparation of departmental input into the zoo’s annual budget, particularly in areas relating to records and transfers