Regulatory Affairs Specialist at Paula's Choice Skincare

Hyvinkää, Uusimaa, Finland -

Full Time

Start Date

Immediate

Expiry Date

18 Feb, 26

Salary

77000.0

Posted On

20 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Regulatory Affairs, Documentation Management, Attention To Detail, Organizational Skills, Written Communication, Collaboration, Learning Agility, Accountability

Industry

Personal Care Product Manufacturing

Description

Where Trust Leads, Bold Ideas Grow, and Community Thrives Paula’s Choice, a global skincare leader founded in 1995, empowers individuals to define beauty on their own terms through science-backed products. Our mission comes to life through four core values that guide our actions, decisions, and impact: Build Trust: We set the standard for skincare, transparency, and shared knowledge. Be Bold: We lead through innovation and by challenging the status quo. Act with Kindness: We operate with respect and care—for our customers, colleagues, and the planet. Create Community: We believe in the power of connection—whether educating customers, supporting each other, or giving back, we grow stronger together. Our team spans North America, Australia/New Zealand, Europe, and the broader APAC region, collaborating globally to drive innovation. We offer space to thrive—personally, professionally, and through our comprehensive benefits package designed to support your well-being at every stage: Generous paid time off, including time off to volunteer Learning and development resources to support personal and professional growth Wellness benefits like meditation app memberships, product discounts, and free samples of our amazing products Most roles are fully remote (roles that are required to be at our Seattle HQ can be found in the details section of this job post) Great location – for roles that are hybrid or fully onsite, we’re in the heart of Seattle’s beautiful International District Did we mention we’re a dog-friendly office? Our culture encourages continuous learning and is fueled by connection, curiosity, and cross-functional collaboration. Whether onsite, remote, or hybrid, we stay connected through shared initiatives that bring our teams together. If you’re inspired by transparency, driven to make an impact, and eager to help foster community—we’d love to have you join us. How you’ll have an impact at Paula’s Choice: The Regulatory Affairs Specialist supports the Global Regulatory Affairs team in maintaining the accuracy and integrity of documentation related to raw material qualification, supplier compliance, and claims substantiation. This role ensures that all ingredient, product, and claims documentation is properly organized, reviewed, and maintained to meet regulatory, audit, and substantiation requirements. The position is ideal for a candidate looking to grow within Regulatory Affairs and gain experience across compliance, documentation systems, and product substantiation. As a Regulatory Affairs Specialist, a typical day might include a mix of the following: Raw Material Documentation: Review, collect, and maintain supplier documentation (SDS, COA, IFRA, allergen, toxicology) for all raw materials used by Paula’s Choice. Support the Raw Material Qualification (RMQ) process by ensuring completeness and accuracy of supplier submissions. Manage compliance of all Raw Material Change Requests (RMCR) and tech transfers, including assessing equivalence and ensuring documentation is updated and approved. Track outstanding documentation using regulatory systems and coordinate follow-ups with R&D/PD, Quality, and suppliers. Documentation Management: Maintain and organize regulatory databases (Ithos, SharePoint, RMQ trackers) for ingredient, formula, and claims documentation. Assist with updates and document version control to support audits and regulatory readiness. Partner with Regulatory leadership to identify and implement process improvements that enhance data integrity and workflow efficiency. Claims Substantiation Support: Assist with gathering, organizing, and maintaining claim substantiation documents (clinical data, consumer testing, supplier data, scientific literature). Support the preparation of Claim Substantiation Documentation (CSDs) and responses to market or regulatory inquiries. Collaborate with Marketing and Regulatory team members to ensure substantiation files are accurate and audit-ready. Audit & Compliance Support: Assist with documentation preparation for raw material and formula audits. Ensure records are current and complete to meet MoCRA, EU, and global requirements. Support internal quality and compliance reviews by providing requested documentation. Cross-Functional Collaboration: Partner closely with R&D/PD, Quality, and Marketing to support compliance deliverables. Communicate effectively across teams to ensure timely completion of regulatory tasks. The Details: Location: We are based in Seattle, WA. While we prefer local candidates, we are flexible on location Hours: Must be available to work standard business hours Physical requirements: Ability to handle both sitting and screen time for long periods Travel requirements: Less than 5% What you’ll bring to the table: Bachelor’s degree in a scientific or related field (Chemistry, Biology, Environmental Science, or similar). 1–3 years of experience in Regulatory Affairs, Quality, or Documentation Management preferred (cosmetics, personal care, or consumer goods). Strong attention to detail and organizational skills. Ensures all data and documentation meet compliance and audit standards. Comfort working with large datasets and document management systems (Ithos, SharePoint, Smartsheet). Strong written communication skills and ability to follow regulatory documentation protocols. Interest in developing a long-term career in Regulatory Affairs. What can help you really stand out: Collaboration: Builds productive relationships with internal teams and external partners. Learning Agility: Eager to grow regulatory knowledge and assume greater responsibilities over time. Accountability: Takes ownership of assigned deliverables with professionalism and reliability. Organization: Manages multiple projects and documentation streams efficiently. Approximate Salary Range Based on Experience and Location: $70,000 - $77,000 USD/annually #LI-NG1 Paula’s Choice Skincare determines the pay for positions using local, national, and industry-specific survey data. We evaluate external and internal equity and the cost of labor/prevailing wage index in the relative marketplace for jobs directly comparable to jobs within our company. Our posted salary range is based on national data and may be refined for a candidate's region/town/cost of living. For new hires, we strive to make competitive offers allowing the new employee room for future growth. The exact base salary is determined by various factors including experience, skills, education, geographic location, and budget. This position is also eligible for participation in the company discretionary bonus plan. Paula’s Choice Skincare is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, religion, sex, age, national origin, disability, veteran status, sexual orientation, genetic information or any other classification protected by Federal, State or Local law. We are committed to create a workplace that is inclusive of all. Where everyone feels empowered to bring their full authentic self to work. Please note: At any time, with or without notice, Paula’s Choice reserves the right to add/delete/change the position’s requirements. If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at careers@paulaschoice.com. This email is intended for individuals with disabilities in need of assistance and is not a means of inquiry about positions or application statuses. We take your privacy seriously. For details please see our Privacy Notice.

Responsibilities

The Regulatory Affairs Specialist supports the Global Regulatory Affairs team in maintaining the accuracy and integrity of documentation related to raw material qualification, supplier compliance, and claims substantiation. This role ensures that all ingredient, product, and claims documentation is properly organized, reviewed, and maintained to meet regulatory, audit, and substantiation requirements.