Regulatory Compliance Coordinator at Community Memorial Healthcare

San Buenaventura (Ventura), California, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

35.38

Posted On

11 Jun, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Regulatory Compliance, Administrative Support, Recordkeeping, Microsoft Office, Data Entry, Vendor Coordination, Audit Preparation, Project Management Tracking, Document Indexing, Customer Service, Compliance Auditing, Facility Inspection

Industry

Hospitals and Health Care

Description

Compensation Salary Range: $25.43 - $35.38 per hour The pay range above represents the lowest possible rate for the position and the highest possible rate. Factors that may be used to determine where newly hired employees will be placed in the pay range include the employee specific skills and qualifications, relevant years of experience and comparison to other employees already in this role. Most often, a newly hired employee will be placed below the midpoint of the range. If you are viewing this posting on a job site, please visit our company page and search for the opportunity to view the pay range: https://careers-mycmh.icims.com/jobs Responsibilities Position Overview:The Regulatory Compliance Assistant provides administrative, clerical, and regulatory support to the Engineering Department. This position assists with maintaining department records, regulatory compliance documentation, accreditation readiness activities, vendor coordination, and departmental systems. The Regulatory Compliance Assistant helps ensure accurate recordkeeping and supports ongoing compliance with DNV, CMS, OSHA, and other regulatory requirements affecting the healthcare physical environment. Qualifications Minimum Qualifications: High school diploma or equivalent (GED) Valid California Driver's License Maintains a current Motor Vehicle Report (MVR) that meets the requirements for coverage under Community Memorial Healthcare’s insurance policy Proficient computer skills Preferred Qualifications: Associate degree Previous healthcare experience Previous regulatory compliance experience Proficient in Microsoft Office Essential Functions and Responsibilities: Assists with printing and preparing monthly project management sheets each month for the department. Performs monthly fire extinguisher, emergency lighting, and exit sign inspections at various facilities and/or clinic locations. Assists with creating annual compliance binders for the following year. Obtains and prints monthly monitoring reports from emergency systems. Requests monthly 30-day signal reports from Bay Alarm, prints them once received, and files them in Fire Life Safety binders. Checks the status of projects on project management sheets for completion in the second and third weeks of each month, and updates the team as needed. Maintains department files, logbooks, manuals, permits, licenses, equipment records, invoices, vendor documentation, and regulatory compliance records. Assists with organizing, scanning, indexing, and electronically filing department documents to ensure regulatory compliance and record retention requirements are met. Coordinates meetings, training sessions, inspections, audits, and vendor appointments for Engineering personnel. Assists with maintaining accreditation and regulatory readiness documentation, including evidence binders, corrective action plans, and compliance records. Supports preparation for DNV surveys, regulatory inspections, and internal audits by gathering and organizing requested documentation. Assists with maintaining the Evidence-to-Close-Out DNV Findings binder and tracks completion of assigned action items. Performs data entry and updates information within department software systems, databases, and spreadsheets. Generates routine reports, dashboards, and compliance tracking logs for departmental leadership. Assists with monitoring preventive maintenance documentation and follows up with vendors and contractors regarding missing reports, certifications, and service records. Assists with monthly compliance audits, record reviews, and documentation reconciliation activities. Maintains inventory of department office supplies, forms, and administrative materials. Provides customer service support to department staff, vendors, contractors, and internal customers. Performs other duties as assigned. Overview Nationally Recognized. Community Focused. Community Memorial Healthcare is proud to earn the 2026 Outstanding Patient Experience Award™ from Healthgrades, placing Community Memorial Hospital – Ventura among the top 15% of hospitals nationwide and one of only 13 hospitals in Southern California recognized for patient experience excellence. Extraordinary patient care begins with extraordinary teams. View all of our awards and accreditations and learn more about us as you explore career opportunities with a team committed to compassionate, award-winning care. Community Memorial Health System was established in 2005 when Community Memorial Hospital in Ventura merged with Ojai Valley Community Hospital. It is comprised of these two hospitals along with a network of primary and specialty care health centers serving various communities across west Ventura County. Our health system is a community-owned, not-for-profit organization. As such, we are not backed by a corporate or government entity, nor do we answer to shareholders. We depend on – and answer to – the communities we serve. Community Memorial Healthcare Benefits To help heal, comfort, and promote health for the communities we serve, Community Memorial Healthcare takes care of our community of employees so our local community can be cared for. That’s why we provide competitive benefits, along with great career choices, training, and leadership development. Our total rewards package provides benefits that support you and your family’s health and wellness in all aspects of life. From our top tier insurance plans to our employee assistance program, take advantage of what CMH has to offer so you and your loved ones can have peace of mind now and for years to come. CMH is here for you and your family every step of the way. Competitive Pay Shift Differentials In-House Registry Rates Fidelity 403(b) Retirement Plan Paid Time Off Medical (EPO/PPO), Dental, & Vision Insurance Coverage Voluntary Worksite Benefits Employee Assistance Program Available 24/7 (EAP) Tuition Reimbursement Public Service Loan Forgiveness (PSLF) Recognition programs Employee service recognition events Home, Retail, Travel & Entertainment Discounts National Hospital Week and National Nurses Week celebrations Community Memorial Healthcare is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. We strive to promote an environment where exceptional people bring diverse perspectives and find belonging, support and connection to their work in our community. “We are an AA/EEO/Veterans/Disabled Employer”

Responsibilities

Provides administrative and regulatory support to the Engineering Department, focusing on maintaining compliance documentation for DNV, CMS, and OSHA. Responsibilities include performing facility safety inspections, managing department records, and coordinating vendor appointments.