Pay: $500.00 – $750.00 per week
Job Type: Full-time, W2 Employment
Location: Fully Remote — Open to candidates only in states without state income tax (FL, TX, SD, TN, WY, WA, NV, AK, NH)
(NH applies to wages, not investment income)

ABOUT US

We are a project management and staffing solutions company serving the engineering, construction, and technology sectors. We help clients with scheduling, project controls, staffing, and workforce solutions. We are seeking a detail-oriented Accounting & Collections Specialist with strong technical skills to manage invoicing, payment tracking, and collections while helping streamline our accounting workflows. The right candidate will be highly proficient in Excel and QuickBooks Online (QBO), comfortable with collections/follow-ups, and capable of organizing financial data systems for accuracy and efficiency. This is a W2 role with fixed weekly pay — no commission, no draw, no 1099.

QUALIFICATIONS / REQUIREMENTS

• Proven background in accounting, bookkeeping, or finance.
• High proficiency in Excel (pivot tables, formulas, reporting).
• Strong experience with QuickBooks Online (QBO).
• Experience with collections/follow-ups to secure payments from clients.
• Ability to scrape, automate, or import data from external platforms into QBO.
• Strong attention to detail and ability to maintain organized, auditable records.
• Comfortable working remotely and collaborating with leadership teams.

• Invoicing & Collections
• Track outstanding invoices, monitor payment status, and conduct professional collections/follow-ups with clients to ensure timely payments.
• Maintain organized records of communications, bounced checks, and incomplete payments.
• QuickBooks Online Management
• Manage invoices, deposits, reconciliations, and credit card transactions in QBO.
• Review categorizations with officers, document reasoning, and flag unclear categories.
• Data Automation & Integration
• Scrape or automate data from CRM and other sources into QBO.
• Organize and maintain the client database within QuickBooks.
• Financial Accuracy & Audit Readiness
• Verify bank statements, deposits, and credit card transactions to ensure accuracy.
• Maintain consistent, auditable accounting processes.
• Workflow Development
• Assist in designing and improving workflows for accounting and collections processes.
• Build reporting templates and tools using Excel to monitor financial performance