Remote Executive Administrative Assistant at Jobgether

Rome, Lazio, Italy -

Full Time

Start Date

Immediate

Expiry Date

08 May, 26

Salary

0.0

Posted On

07 Feb, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Calendar Management, Meeting Coordination, Travel Arrangements, Detail-Oriented, Communication Skills, Report Generation, Brief Development, Compliance Management, MS Teams, Executive Support, Memos Drafting, Briefing Materials Creation, Action Binders Management, Facilitation Skills, Time Management

Industry

Internet Marketplace Platforms

Description

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Executive Administrative Assistant. In this role, you will be instrumental in providing high-level administrative support to Senior Level Executive Service members, ensuring efficient office operations. Your expertise will directly impact the effectiveness of the team's productivity through meticulous meeting coordination, calendar management, and travel arrangements. The ideal candidate will embrace a fast-paced environment and contribute to our commitment to deliver outstanding results for our government client. \n Accountabilities Perform routine executive-level tasks including scheduling, drafting memos, and creating briefing materials. Independently manage and coordinate meetings and travel for executives. Maintain, manage, and de-conflict executive calendars while ensuring smooth operations. Facilitate all meetings and conference calls, ensuring all necessary arrangements are made. Produce high-level documents for executive signature and maintain compliance with management directives. Compile and manage electronic action binders and documentation through MS Teams. Requirements Bachelor’s degree and 7 years of relevant professional experience (Master’s degree and 5 years in lieu). Experience supporting federal Senior Executive Service members is required. Detail-oriented with proven experience in meeting coordination and calendar management. Demonstrated ability to generate reports and develop briefs. Strong communication skills, both orally and in writing. Active SECRET security clearance is mandatory. US Citizenship is required. Benefits Comprehensive benefits package including 401k matching (4%), health, dental, and vision coverage. PTO starting at 3 weeks, increasing to 4 weeks after 2 years, and 5 weeks after 5 years. 11 paid holidays including your birthday off. Monthly fitness and cell phone reimbursements. 4 weeks of paid parental leave. Engaging team culture with regular social events and professional growth opportunities. \n Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1

Responsibilities

The Executive Administrative Assistant will provide high-level administrative support to Senior Level Executive Service members, ensuring efficient office operations. Responsibilities include scheduling, meeting coordination, and travel arrangements.