Remote Executive Assistant for Engineering Team at Jobgether

Sodankylä, Lapland, Finland -

Full Time

Start Date

Immediate

Expiry Date

11 Apr, 26

Salary

0.0

Posted On

11 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Inbox Management, Meeting Coordination, Project Management, Travel Logistics, Confidentiality, Stakeholder Relationship Management, Team Culture Promotion, AI Tools Utilization, Organizational Skills, Multitasking, Communication Skills, Google Workspace, Slack, Workday, Zoom

Industry

Internet Marketplace Platforms

Description

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Executive Assistant, Engineering. In this role, you will act as a vital strategic partner to senior executives in the Engineering department, ensuring streamlined communication and operational efficiency. Your proactive and organized approach will be crucial in maintaining comprehensive documentation and contributing to a collaborative culture. You will manage calendar and inbox tasks, coordinate meetings, and handle confidential information with discretion. Your contributions will directly impact the effectiveness and success of the team in a remote-first environment. \n Accountabilities Manage calendars and inboxes for multiple executives prioritizing high-impact tasks. Coordinate and facilitate leadership meetings and quarterly business reviews across time zones. Lead cross-functional projects and events, ensuring effective planning and execution. Organize travel logistics for executives including accommodations and transport. Manage confidential and time-sensitive information with integrity. Build and maintain strong relationships with internal and external stakeholders. Promote an innovative and engaging team culture within a remote setting. Leverage AI tools to enhance workflows and operational efficiency. Requirements 4+ years of experience supporting senior executives in a tech-centric environment. Proven track record of planning and executing successful team offsites. Highly organized with strong multitasking abilities and attention to detail. Excellent written and verbal communication skills. Proficient in Google Workspace and Slack. Familiarity with tools such as Workday, Navan, and Zoom is a plus. Ability to handle confidential information discreetly and thoughtfully. Adaptable with a proactive mindset, eager to contribute to a diverse team. Benefits Equity (RSUs) as part of compensation package. Comprehensive health coverage for employees and dependents. 12 weeks of paid parental leave for all parents. Flexible vacation and paid holidays. Access to mental health resources and wellness programs. 401(k) with 100% employer match up to $6,000/year. Monthly stipends for work and wellness expenses. Eligibility for company-wide bonus programs. \n Why Apply Through Jobgether? We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1

Responsibilities

The Executive Assistant will manage calendars and inboxes for multiple executives, coordinate meetings, and handle confidential information. They will also lead cross-functional projects and promote a collaborative culture within the Engineering team.