Remote Executive Assistant - Operations, Data & Project Support at FreedUp

, , Mexico -

Full Time

Start Date

Immediate

Expiry Date

06 Mar, 26

Salary

1600.0

Posted On

06 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Data Gathering, Report Preparation, Project Coordination, SOP Creation, CRM Development, Systems Organization, Google Workspace, Notion, Organizational Skills, Communication Skills, Autonomy, Tech Savvy, Cross-Functional Coordination, Confidentiality, Process Documentation, Operational Efficiency

Industry

Staffing and Recruiting

Description

FreedUp is excited to announce an opening for a Remote Executive Assistant – Operations, Data & Project Support to partner closely with our operations leader. This role is central to creating structure, improving operational efficiency, coordinating special projects, and supporting strategic relationship-building. If you're a highly organized, process-driven individual who excels at building systems, managing data, and enabling business leaders to focus on high-value work — we want to hear from you! Responsibilities: As a Remote Executive Assistant, you will play a key role in supporting the Executive during a critical operational scaling phase. You’ll assist with data gathering, report consolidation, project coordination, SOP creation, CRM development, and systems organization inside Notion. You will support ongoing operational priorities, integrate into the executive's productivity systems, and help build sustainable processes that enable accountability, visibility, and progress tracking across projects. This role is ideal for someone who thrives in systems-building, operational documentation, and structured project support rather than traditional calendar/email management. Location: This is a fully remote position. Job Type: Full-Time Salary: 1,000-1,600 (based on experience) 3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant Proven experience with process documentation, system building, or SOP creation Strong skills in data gathering, report preparation, and project tracking Experience with Notion or similar knowledge management tools (must be willing to learn quickly) Familiarity with Google Workspace, especially Sheets for reporting Excellent organizational and prioritization abilities Outstanding written and verbal communication skills Ability to operate autonomously and proactively High comfort in tech-driven environments and learning new platforms Experience coordinating cross-functional stakeholders Ability to maintain confidentiality and handle sensitive information Technical Requirements: Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset Key Responsibilities Systems & Process Development: Build, organize, and maintain the EA workspace in Notion, including: Task tracking, SOP documentation, Weekly review meetings, Meeting agendas and notes , Assist in designing and documenting operational processes used across the business Data Gathering & Reporting: Support Garrett in compiling weekly operational reports sourced from multiple platforms, including: QuickBooks, Spectrum, Tena (telematics), Curb Waste, Dump Truck Dispatcher, HCSS, Prepare consolidated reports in Google Sheets and Notion dashboards Project Coordination: Assist with special projects, including software development efforts with Zaratech, along with coordinating stakeholder feedback, test cases, and reporting and track progress, blockers, and deliverables CRM Development & Relationship Management: Help build a Notion-based CRM system to support external relationship management as well as Assist with scheduling and follow-through for external relationship-building efforts Quarterly Goal Alignment: Support in achieving quarterly strategic objectives using: EOS methodology and Maintain visibility across milestones, deadlines, and progress metrics Communication & Scheduling Support: Coordinate weekly review meetings and Tuesday status updates: Maintain organized meeting notes, agendas, and recordings in Notion; Assist with scheduling external meetings and Minimal involvement in internal calendar or email triage You are someone who: Thinks in systems, processes, and workflows Enjoys the structure of project coordination and documentation Is proactive, curious, and eager to create efficiencies Thrives in environments where independence and initiative are valued Is comfortable working closely with an operational leader who moves quickly International experience Opportunity to work remotely from anywhere Supportive and collaborative team environment Learning and development opportunities Potential Performance Bonuses PTO HMO after 3 months

Responsibilities

The Remote Executive Assistant will support the Executive during a critical operational scaling phase by assisting with data gathering, report consolidation, project coordination, and systems organization. This role focuses on building sustainable processes and improving operational efficiency.