Remote Executive Assistant - US Healthcare | EST Hours at ISTA Personnel Solutions

, Western Cape, South Africa -

Full Time

Start Date

Immediate

Expiry Date

02 Jun, 26

Salary

0.0

Posted On

04 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Detail-Oriented, Proactive Mindset, English Communication, Independent Work, Microsoft Office, Outlook, Project Management Tools

Industry

Outsourcing and Offshoring Consulting

Description

ISTA Personnel Solutions is a dynamic and fast-growing BPO company. We are not a recruitment agency — we operate as a dedicated extension of our clients’ teams, delivering high-quality service with precision, efficiency, and a personal touch. We are recruiting an experienced Executive Assistant to support a U.S.-based healthcare client that provides medical and therapy services by deploying Nurse Practitioners (NPs) and Physician Assistants (PAs) to nursing homes. This fully remote, full-time role is suited to a highly organized professional who thrives on keeping leadership teams structured, informed, and on track. Familiarity with healthcare operations or clinical workflows is advantageous. PLEASE NOTE: Working Hours: Monday – Friday | 9:00 AM – 6:00 PM EST (4:00 PM – 01:00 AM South African time – subject to daylight savings). Public Holidays: This role requires working on both South African and U.S. public holidays (compensation for SA public holidays in accordance with the BCEA). Internet Requirements: A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and wired Ethernet capability is mandatory. Applicants without a fixed fibre line cannot be considered. Power Backup: Reliable backup required to manage load shedding or outages. Applicants without a power backup cannot be considered. Work Environment: Fully remote. Key Responsibilities Work closely with executives to keep tasks, priorities, and workflows organized Maintain and manage executive to-do lists and track key action items Join meetings, take clear and accurate notes, and follow up on deliverables Update and maintain project management tools (e.g., Monday.com, Asana — advantageous) Assist with general administrative coordination and day-to-day operational support Ensure tasks and projects are tracked and completed on time Communicate professionally with internal stakeholders when required Anticipate needs, prioritize tasks independently, and establish your own workflow in a remote environment Requirements: Previous experience working as an Executive Assistant Strong organizational and time management skills Highly detail-oriented with a proactive mindset Excellent English communication skills (verbal and written) Ability to work independently and build your own work rhythm in a remote environment Comfortable using basic computer systems, Microsoft Office, and Outlook Familiarity with project management tools is advantageous If you are not contacted within 14 working days, please consider your application unsuccessful.

Responsibilities

The Executive Assistant will work closely with executives to organize tasks, priorities, and workflows, while maintaining executive to-do lists and tracking key action items. Responsibilities also include joining meetings for note-taking, following up on deliverables, and updating project management tools.