I’m seeking a proactive and detail-oriented Remote Legal Assistant in either California or DC to support my solo law practice. This is a client-facing role requiring strong communication skills, organizational finesse, and a high level of professionalism. You’ll be the first point of contact for many clients, helping ensure a smooth intake process and supporting ongoing administrative needs.

REQUIREMENTS:

• Must be U.S.-based and authorized to work in the U.S.
• Minimum 2 years of experience in a U.S. law firm or legal support role
• Must provide references from U.S. law firms
• Strong command of Microsoft Word, Excel, Google Workspace
• Excellent written and verbal communication skills
• Highly organized, efficient, and able to manage multiple tasks independently
• Comfortable with client-facing interactions and sensitive legal matters
• Reliable internet connection and quiet confidental workspace for calls

PREFERRED QUALIFICATIONS:

• Bilingual (Spanish or other languages) is a strong plus
• Experience with legal intake platforms (e.g., Jotform, MyCase, Clio)
• Familiarity with retainer agreements, family law processes, or procedural documentation
• Tech-savvy and comfortable with automation tools like Zapier or Calendly

KEY RESPONSIBILITIES:

• Conduct outbound calls and respond to client inquiries with empathy and professionalism
• Manage client intake, send retainer agreements, and follow up on documentation
• Organize and maintain digital files, emails, and case-related documents
• Streamline email communications and ensure timely responses
• Assist with invoicing, billing reconciliation, and basic bookkeeping tasks
• Schedule consultations, track deadlines, and manage calendars
• Provide administrative support including drafting forms, formatting documents, and data entry
• Collaborate on workflow improvements and help maintain operational efficiency
• Duties might be added as needed

WHAT YOU’LL LOVE ABOUT THIS ROLE:

• Flexible remote work
• Opportunity to grow with a modern, ethical solo law firm
• Meaningful client interactions and a chance to make a real impact
• Collaborative and respectful work culture