Remote Service Operations Administrative Assistant at VSE Corporation

Marietta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jan, 26

Salary

0.0

Posted On

15 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Effective Communication, Organizational Skills, Analytical Skills, Problem Solving, Decision Making, Customer Satisfaction, Office Software Proficiency, Flexibility, Initiative

Industry

Industrial Machinery Manufacturing

Description

About the role Assist in various administrative tasks related to our Remote Service Operations. This includes but it not limited to work orders, parts requisitions, claim filing, and general office operations, ensuring smooth and efficient daily operations for the team. This role requires strong attention to detail, effective communication, and the ability to manage multiple tasks simultaneously. What you'll do • Generate new work orders based on service needs, ensuring all required information is accurately entered into the system, including creating digital hard cards. • Generate parts requisitions for new work orders, ensuring clear communication with the parts team and confirming parts are pulled for technicians in a timely manner. • Monitor our digital communication system (Modern) daily for completed tasks by technicians, ensuring all relevant documentation is present for claims filing. • Finalize and close work orders after confirming all tasks are completed and necessary documentation is submitted. • Submit, track, and follow up on warranty claims for services or materials, ensuring all documentation is complete and accurate. • Organize and maintain physical records related to work orders, claims, and other administrative tasks. • Monitor, prioritize, and respond to daily emails to ensure smooth communication within the team and with external contacts. • Assist the Remote Service Operations Manager with tasks such as generating spreadsheets and conducting data analysis as required. Qualifications Education and Experience: • Graduation from high school or GED equivalent. College degree a plus. • 1-3 years of experience in administrative assistant, customer service and/or warranty operations. Necessary Knowledge, Skills, and Abilities: • Highly developed sense of integrity and commitment to customer satisfaction • Must understand company objectives and possess the ability to make decisions and undertake actions which balance customer needs with company policies. • Excellent organizational, analytical, problem solving, and decision-making skills. • Excellent oral, written, and interpersonal skills • Takes initiative, is flexible, and has strong attention to detail. • Ability to solve problems and deal with a variety of variables in situations where only limited information exists. • Proficiency in office software (Excel, Outlook, etc.). • Attention to detail and ability to follow instructions accurately. We are a Drug Free Workplace and an Equal Opportunity Employer

Responsibilities

Assist in various administrative tasks related to Remote Service Operations, including work orders and claims filing. Ensure smooth and efficient daily operations for the team by managing multiple tasks simultaneously.