Rental Administrator
About Eco-Pro
Eco-Pro Services Inc. is a locally owned fuel and equipment rental company that has proudly served Alberta for over 30 years. From our base in Crossfield and across multiple branch locations, we provide reliable fuel delivery, rental equipment, and support services to industries that keep Alberta moving. Our team is known for being accurate, responsive, and customer-focused.
The Role
We’re looking for a Rental Administrator to join our Crossfield Head Office. As part of the Accounting Department, you’ll be the branch lead for rental contracts, documentation, billing, and invoicing. You’ll work closely with Sales and Operations to ensure every contract, work order, and delivery slip is accurate and ready to process.

What You’ll Do

• Prepare and maintain rental agreements, work orders, and supporting documents.
• Review and issue rental invoices accurately and on schedule.
• Enter and track rental activity in Point of Rental (POR) and support accuracy in QuickBooks Online (QBO).
• Coordinate with Sales and Operations to resolve missing or incomplete paperwork quickly.
• Provide timely support to customers with billing and contract inquiries.
• Maintain strict document control for contracts, delivery slips, returns, and associated files.
• Assist the Accounting Department with related administrative and reporting tasks.

What You Bring

• 3+ years in office administration, accounting, or rental billing.
• Experience with QuickBooks Online (QBO).
• Familiarity with Point of Rental (POR) is preferred/considered an asset.
• Strong organizational skills with a proven eye for detail.
• Confident communicator who works well across teams and with customers.

Why Eco-Pro?

• Competitive salary and benefits.
• A role with defined ownership over contracts, billing, and invoicing.
• Direct impact on customer service and operational efficiency.
• A stable, locally owned company where accuracy and accountability are valued.

How to Apply
Send your resume and cover letter to hr@eco-pro.ca with the subject line:
“Rental Administrator – Crossfield”. Only those deemed suitable for the position will be contacted for interviews. No phone calls please.
Job Type: Full-time
Pay: $50,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Extended health care
• RRSP match

Language:

• Mandarin (preferred)

Work Location: In perso

• Prepare and maintain rental agreements, work orders, and supporting documents.
• Review and issue rental invoices accurately and on schedule.
• Enter and track rental activity in Point of Rental (POR) and support accuracy in QuickBooks Online (QBO).
• Coordinate with Sales and Operations to resolve missing or incomplete paperwork quickly.
• Provide timely support to customers with billing and contract inquiries.
• Maintain strict document control for contracts, delivery slips, returns, and associated files.
• Assist the Accounting Department with related administrative and reporting tasks