Rental Coordinator at Newman Tractor LLC

Saint Clairsville, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

17 Jul, 26

Salary

0.0

Posted On

18 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory management, Customer service, Microsoft Excel, Vlookup, Pivot tables, Contract administration, Logistics coordination, Data entry, Communication, Organizational skills, Attention to detail, Problem solving, Heavy equipment knowledge, Invoicing, Time management

Industry

Construction;Agriculture;Mining Machinery Manufacturing

Description

Description Guiding with Principles and Passion! Newman Tractor is a heavy equipment sales, rentals & parts dealership. We paired our dealership with used equipment and a wide array of attachments to serve the construction, utility, mining, energy, and agricultural industries. We continue to grow and have expanded to 5 locations across KY, FL, and OH, renting nationwide. Newman Tractor is founded on strong principles that guide us, our employees, and our customers to always do what is right and pour into those we serve. We strive to be an employer of choice providing our employees with a trusting and nurturing work environment. Our aim is to hire humble & hungry individuals looking to grow in their career both personally & professionally. We believe in sharing our success not only with our employees but also with our greater community and invite you to learn more by applying to our open position! The Rental Coordinator position is responsible for making sure Newman Tractor customers have an excellent rental experience. This position supports our Sales & Service Teams to facilitate strong communication channels, develop collaborative solutions for customer needs, and ensure a smooth transaction process for both our Sales Team and all customers. Requirements Understand inventory – (rent ready, rented, down, aos) work with service department to maintain accurate inventory and bin locations. Strive to maximize utilization of equipment Set prioritization of rental equipment with service department Managing fluctuating inventory needs and invoicing schedule Complete rental orders with availability and appropriate documentation from Sales/Rental Representative Create rental contracts – send to customer, obtain signed copy, save in ERP, Obtain and upload appropriate “Certificate of Insurance” prior to releasing any rental equipment from branch Complete and distribute all Bill of Lading for any attachment or equipment leaving the branch Properly record and track Start Date, Stop Date, Down Days, AOS units Maintain count of units on rent and communicate weekly to management and salesmen Update Rental Rate Sheet as directed, and distribute to sales personnel Update Smartsheet as needed (as new rentals come in and as units come and go) Communicate with Logistics on all outbound and inbound units requiring NT to provide trucking Notify Sales Reps of new arrivals and send pictures when possible Invoices, credit memos and RPO calculations done daily Build and maintain relationships with customers Be point of contact for customer/salesman needs, work with other departments or management to solve issues and answer questions Distribute reports to salesmen weekly (units on rent, available units, ready units) Create inter-office transfers as needed for equipment and attachments Pass on sales leads to sales representatives in the field Verify equipment readiness prior to delivery Verify all equipment rented is returned and work with service if damages exist Qualifications Must be detail oriented and possess excellent organizational skills Experience in the construction or heavy equipment industry is preferred Excellent computer skills using Microsoft with a strong focus on Excel (v lookup, pivot tables) Adaptability to new programs Strong verbal and written communication skills Ability to manage multiple tasks, prioritize and adapt to changing needs throughout the day Demonstrate excellent customer service skills Ability to effectively interact and partner with customers at all levels of the organization. Exceptional communication and Interpersonal skills. Ability to understand and carry out verbal and written instructions. Strong organizational skills and keen attention to detail. High School Diploma or equivalent Benefits 80 hours of paid vacation (prorated in year of hire) 401k with up to 4% match of total compensation HDHP & Co-pay medical plans with 80% of premium paid by employer for employee coverage (other coverages available) Voluntary coverages offered for Dental, Vision, Voluntary Life, Accident & Critical Illness Company provided STD, LTD, and Life Insurance Yearly work boot allowance Company provided uniforms Other benefits can be discussed with eligible applicants Work Details Salary position paid weekly Work hours: 8am-5pm, Monday thru Friday

Responsibilities

The Rental Coordinator manages rental inventory, processes contracts, and ensures accurate documentation for equipment transactions. They act as the primary point of contact for customers and sales teams to facilitate smooth rental experiences and resolve operational issues.