Reporting Coordinator, Project Controls at Ontario Transit Group

Toronto, Ontario, Canada -

Full Time

Start Date

Immediate

Expiry Date

17 Mar, 26

Salary

0.0

Posted On

18 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Coordination, Data Management, Reporting, Contract Administration, Data Visualization, Microsoft Power BI, Excel, MS Project, Construction Processes, Procurement, Scheduling, Progress Tracking, Digital Platforms, Organizational Skills, Stakeholder Communication, Commercial Acumen, Adaptability

Industry

Construction

Description

Company Description Ferrovial Construction Canada Inc. and VINCI Construction Grands Projects are undertaking the design, build, and finance the Ontario Line Southern Civil, Stations, and Tunnel (South Civil) package. As Ontario Transit Group, we are now mobilizing our design and construction crews, with major works. The South Civil contract is anticipated to be completed in 2030. The project will strengthen Ontario’s economy by supporting an estimated 1,500 jobs at the peak of construction. What is the project? A six-kilometer tunnel and associated tunnelling works from Exhibition to Don Yard portal (west of the Don River). Stations: One above-ground station to be integrated with the existing GO Transit Exhibition Station. Two underground stations to be integrated with the existing TTC Osgoode and Queen subway stations. Four new underground stations (King/Bathurst, Queen/Spadina, Moss Park, Corktown). The benefits to Ontario! Faster, more frequent, and reliable access to rapid transit with more than 227,500 people will live within a 10-minute walk of an Ontario Line station. Improve the quality of life for commuters by reducing daily travel time. Reduce crowding on the existing Line 1 (Yonge-University) subway. Up to 57,000 more jobs accessible by transit (in 45 minutes or less) for Toronto residents. Economic and community growth along the future transit line and thousands of job opportunities annually during construction. Reduction in traffic congestion, greenhouse gases, and fuel consumption by providing an alternative transportation option. Job Description The Reporting Coordinator, Project Controls is responsible for managing project reporting, data integrity, and stakeholder communication to ensure transparency and compliance across all phases of construction. Key Responsibilities Define, generate and analyze the reports and key performance indicators of the project, that capture progress and blockages in a relevant, concise and visual way. Ensure the timely submission of the weekly and monthly reports and progress trackers at the destination of the client, station management, and project management. Progress the monthly invoicing of the project to the lenders and provide them with the associated supporting documentation to justify it, in order to ensure the financing of the works. Organize and conduct monthly site visits with the Lender's Technical advisor throughout the sites of the project, in collaboration with each station's team, in order for the advisor to certify the invoicing to the lenders. Ensure in collaboration with the Digital team, the right access, entry, compilation, visualization and analysis of the data project-wide, from departments as varied as procurement, design, construction, scheduling, risks, quality, finance, health & safety, among others. Act as an interface and a trusted point of contact for the personnel of these teams. Generate on time the reports and presentations, punctual or reoccurring; demands can come from different levels of the hierarchy (JV board, North America management of parent companies, project management). Liaise with discipline or construction coordinators and managers, and defining their reporting needs and difficulties, in order to optimize the way the information is streamlined, avoid duplicates, and for the key personnel to review it on time. Ensure, in collaboration with the Contracts team, that the reports produced to the clients are coherent with the contractual strategy, which is constantly evolving and requires precise commercial acumen. Address, in collaboration with the Contracts team, the eventual comments from the Contracting Authority on the various reports submitted their way, in order to implement changes when necessary, and to respond accordingly with the contractual strategy when needed. Monitor the PowerBI platform in collaboration with the Digital team, to ensure the data is up to date and presented in a relevant manner. Qualifications Bachelor’s degree in Civil Engineering, Construction Management, Project Management, or a related field. 3–5 years of experience in project coordination, reporting, or data management within large-scale infrastructure or transit projects preferred. Familiarity with contract administration and commercial strategies in construction projects. Proficiency in data visualization and reporting tools (e.g., Power BI, Excel, MS Project). Basic knowledge of Microsoft Copilot, Fabric AI features or Copilot Studio: Understand how these tools support automated reporting, data visualization, and trend analysis. Strong understanding of project performance metrics, scheduling, and progress tracking. Knowledge of construction processes, procurement, and multi-disciplinary project workflows. Ability to manage digital platforms for data integration and analysis (MS Power Query). Detail-oriented with strong organizational skills to manage multiple reporting deadlines. Ability to work collaboratively with diverse teams and maintain stakeholder trust. Commercial acumen to ensure reporting aligns with contractual obligations. Adaptability to evolving project requirements and ability to respond to client feedback promptly. Additional Information What We Offer Competitive Salary Comprehensive Benefits Package: Disability Insurance Dental Insurance Extended medical insurance (Optional) RRSP matching Discretionary Bonus Why OTG? Welcome to Ontario Transit Group (OTG), located in the heart of Downtown Toronto, where diversity and passion collide. As we work on the groundbreaking Ontario Line project, we prioritize fostering a positive culture. Join us and be part of a team that celebrates our employees, organizes family events, and promotes health and wellness initiatives. Our commitment to personal and professional growth means annual performance reviews, salary increases, comprehensive health benefits, generous RRSP matching, industry education support, and career development opportunities. At OTG, we embrace diversity, recognizing that it strengthens us as a team and as a company. We are an equal-opportunity employer, encouraging applications from all interested candidates. We value Indigenous people, racialized people, neurodivergent people, people with disabilities, and individuals from gender and sexually diverse communities with intersectional identities. Reasonable accommodations are available upon request for people with disabilities. If you're ready to be part of our dynamic team in one of the world's most diverse cities, don't wait any longer—apply now! While we appreciate your interest, only selected candidates will be contacted for interviews. Please note that we do not accept agency submissions.

Responsibilities

The Reporting Coordinator is responsible for managing project reporting, ensuring data integrity, and facilitating stakeholder communication. This includes generating reports, managing invoicing, and collaborating with various teams to streamline information flow.