Research Administrator, Post Award III at Emory University

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Jan, 26

Salary

0.0

Posted On

11 Oct, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Research Administration, Grants Management, Contract Management, Customer Service, Time Management, Multi-tasking, Problem Solving, Critical Thinking, Financial Reporting, Budget Management, Compliance, Communication, Collaboration, Detail-oriented, Organizational Skills, NIH Guidelines

Industry

Higher Education

Description

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description Dedicated to discovering causes, preventions, treatments, and cures of disease, Emory National Primate Research Center (EPC), Emory University, is improving human and animal health and lives worldwide. One of seven NPRCs funded by the NIH, EPC conducts studies that make breakthrough discoveries possible. Learn more at http://enprc.emory.edu The Division of Research Administration Services (RAS) within the Emory National Primate Research Center at Emory University is currently seeking a full time Research Administrator, Post-Award III to join our team. The EPC RAS unit supports EPC’s research goals by providing best-in-class delivery of research administration support services to faculty. These services are customer-focused, consistent, compliant, cost-effective, collaborative, and continuously improved. Collaborate. Innovate. Serve. These three simple words capture what we do at EPC to help advance science and improve the health and well-being of humans and non-human primates. If you are someone with experience in research administration within higher education who is familiar with NIH proposal guidelines, this is an amazing opportunity to indirectly save and change lives and make a positive impact in the science and research community. The ideal candidate will be highly motivated, organized, dependable, detail-oriented, deadline driven, and have a passion for research administration. The ideal candidate will also be someone that can work in a fast-paced changing environment, with excellent time management and multi-tasking skills, who can pivot their communication style to meet the needs of their customer. This position reports directly to the Post-Award Manager. KEY RESPONSIBILITIES: Supports the day-to-day activities of a team of Post-Award Specialists. Monitors workload distribution and raises any concerns to the Research Administration Services (RAS) director. Provides guidance to team members, as appropriate. Coordinates with RAS Director regarding pre-award activities, issues resolution, and workload distribution. Ensures strong levels of customer service to faculty and departments being served. Works with Pre-Award team lead to coordinate inter-team meetings to facilitate collaboration between the pre-award and post-award teams, as necessary and appropriate. Manages post-award activities within a RAS unit in support of an assigned portfolio of grants and contracts within one or more units (i.e., school, department, division, institute, or center) using knowledge of grant and contract management rules and regulations, technical expertise, and analytical skills. Post-award activities include regular review, reconciliation, and projection of award finances, preparing adjustments and corrections to award budgets, preparing financial reports, and at the end of the award, ensuring all financial requirements have been met and closing out the award. Interacts regularly with and provides high quality customer service to faculty members conducting sponsored research. Ensures adherence to quality standards and all policies and award regulations. Creates high-quality written reports. Upon award acceptance, defines account establishment parameters, including billing and reporting requirements, budget, and cost sharing obligations. Sets up award in financial system. Distributes award information to PIs, co-PIs and relevant staff and other RAS units. Coordinates with relevant individuals to make adjustments to payroll for all budgeted positions (including relative cost sharing positions). Reviews and reconciles award expenditures and budgets, making adjustments, as necessary. Projects and forecasts future award expenditures. Manages budget, reporting and compliance timelines through the lifecycle of the grant or contract. Communicates with PIs on a regular basis regarding budget and expense adjustments and revisions. C ompletes financial reports to be sent to sponsor, as required by the award terms and conditions. Monitors compliance with agency and University regulations regarding reporting. Completes invoice and submits to sponsor (for certain award types only). Assists PIs with non-financial report submissions, as necessary. Coordinates and submits requests for No Cost Extensions, Carryover, rebudgeting requests, changes in scope, and other changes to the award; ensures all requests are done in compliance with sponsor guidelines and University policies. Facilitates the approval of invoices to pay subcontractors. Reviews effort reports and manages quarterly effort certification process for assigned units. Applies federal and university rules to management of effort allocation appropriately for individuals compensated whole or in part from federal awards. Assists in transferring awards out of the university. Closes out all funded projects consistent with university process and timelines. Performs related responsibilities as required. MINIMUM QUALIFICATIONS: Bachelor's degree and five years of experience related to grants and contracts management OR an equivalent combination of education, training and experience. Knowledge of federal rules and regulations/terms and conditions relating to research grant and/or contract activity. Knowledge of the PeopleSoft Financial System preferred. PREFERRED/DESIRED QUALIFICATIONS: Work schedule will be discussed during interview. Experience at a large research institution with high volume and complex awards. Experience with NIH post-award management duties Possess and demonstrate strong service orientation. Excellent time management and multi-tasking skills. PeopleSoft experience strongly preferred. A strong aptitude for and a demonstrated ability to develop and maintain positive and productive relationships with faculty, staff, partners, and other stakeholders. Support the RAS navigation culture. Demonstrate a willingness to understand the Office of Research Administration research enterprise (supply chain) to support seamless service to PIs. Support plans for removing barriers to research administration as/if requested. Demonstrated flexibility, including a willingness and ability to respond to changing circumstances and expectations. Problem solving and critical thinking skills. EMPLOYMENT STATEMENT: The Emory National Primate Research Center (EPC), in conjunction with Emory University, conducts pre-employment screenings for all positions. These screenings may include an Information Network Associates (INA) and criminal background check, and verification of work history, academic credentials, licenses, and certifications. In addition, the process may include a drug screening with health assessment, and review and mandate for various vaccinations. Updated COVID-19 vaccinations may be necessary for specific research projects. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed and at times, on short notice. Emory reserves the right to change this status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week's advance notice is preferred.

Responsibilities

The Research Administrator, Post-Award III supports the day-to-day activities of a team of Post-Award Specialists and manages post-award activities for a portfolio of grants and contracts. This includes monitoring finances, ensuring compliance, and providing high-quality customer service to faculty members conducting sponsored research.