Research Administrator, Pre-Award II - School of Medicine at Emory University

Atlanta, Georgia, United States -

Full Time

Start Date

Immediate

Expiry Date

21 May, 26

Salary

0.0

Posted On

20 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Grant Management, Contract Management, Proposal Preparation, Budget Development, Compliance Monitoring, MS Office Suite, Sub-award Documentation, Sponsor Guidelines Adherence, Protocol Monitoring

Industry

Higher Education

Description

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description KEY RESPONSIBILITIES: Manages pre-award activities for an assigned portfolio of grants and contracts within a Research Administration Services (RAS) unit using knowledge of Standard Operating Procedures (SOPs) related to pre-award functions and awareness of federal rules and regulations related to research grant and contract activity. Pre-award activities include, but are not limited to, assisting departmental faculty/Principal Investigators (PIs) in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines, including management of the Just-In-Time process. Ensures proposals are entered and routed in a timely manner for further review. Confers with PI and pre-award support staff at collaborating institutions to secure necessary sub-award documents for proposals. Assists the PI in the development of budgets and budget justification which includes proofing the budget for inconsistencies and ensuring accuracy. Reviews budgets for consistency with sponsor, monitor compliance with agency and University regulations regarding submission; verifies all financial information to include application of the appropriate overhead rate for the project. Advises the PI on administrative requirements in preparing proposal submissions. Advises PI on budget adjustments and revisions necessary to meet the sponsor requirements. Coordinates and reviews certain proposal elements (biosketches and facilities & resources) for consistency, accuracy, and completeness. Reviews proposals for consistency with sponsor guidelines on budget, format, font size, page limits excluding narrative content (obtain and review sponsor guidelines). Monitors and facilitates proposal process through the routing process in compliance with University procedures and institutional signatures. Obtains signatures as needed. Monitors proposal status and advises PI on requirements and deadlines associated with research protection protocols. Works effectively with other offices (central, school, departments, divisions) on research proposal. Performs related responsibilities as required. MINIMUM QUALIFICATIONS: Bachelor's degree and three years of work-related grants and contracts experience OR an equivalent combination of education, training and experience. Proficiency with MS Office Suite software. NOTE: Tasks related to this position can be performed remotely with only occasional visits to an Emory University location. Eastern (EST) time zone business hours may apply. Emory reserves the right to change this status with notice to employee. Emory does not approve as a primary work location in the following states; NJ, AK, and HI, any U.S. Territories or outside of the United States. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Responsibilities

This role manages pre-award activities for assigned grants and contracts, assisting faculty with proposal development, preparation, and submission according to SOPs and federal regulations. Key duties include budget development, ensuring compliance with agency and university guidelines, and coordinating necessary documentation from internal and external parties.