Job ID: 57441
Job Category: Policy Planning & Research
Division & Section: Engineering & Construction Services, ECS Engineering Support Services
Work Location: Metro Hall, 55 John Street
Job Type & Duration: Full-time, Permanent
Hourly Rate and Wage Grade: $40.69 - $44.57
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 2-July-2025 to 16-July-2025

YOUR APPLICATION MUST DESCRIBE YOUR QUALIFICATIONS AS THEY RELATE TO:

• Post-secondary education in a related field such as Finance, Business Administration or an equivalent combination of education and experience.
• Experience with accounting procedures, practices and techniques including but not limited to accounts payable, general ledger and purchasing.
• Experience with computer based accounting systems (i.e. SAP).
• Considerable experience using Microsoft Office Suite (i.e. Word, Excel).
• Experience with project cost accounting, such as tracking progress payments and processing invoices.

• Verifies operating and capital invoices, prepares and processes payments in accordance with the Construction Act legislation and the City’s financial policies and procedures
• Verifies and assists with Schedule A payments, parked documents, Journal Entries, Inter-divisional charges and cost recoveries in accordance with the City’s financial policies and procedures
• Prepares correspondence, forms, statements, statistical summaries or reports requiring the assessment and analysis of manual or computerized data.
• Monitors progress payments and performs lien searches when statutory holdbacks payments are released.
• Checks, prepares, processes and inputs departmental purchase orders and requisitions into the City’s Financial system (SAP) ensuring accuracy, and coordinates with PMMD staff
• Assists with preparation of Contract Release Orders and informal Request for Quotations
• Reconciles payments and discrepancies with accounts, SAP documents, and takes corrective action as required.
• Before closing of Purchase Orders, Contracts, etc., reconciles cost expenditures and holdback payments.
• Prepares year-end liabilities /accruals.
• Prepares Purchase Order Amendments (POAs) and related research and analysis for inflationary adjustments, Option Period renewals, term extensions, funding increase, etc.
• Provides information in response to inquiries/complaints and exchanges information with all levels of staff, the public, and/or private companies in accordance with City’s policies, procedures or relevant Acts and regulations.
• Checks for accuracy and conformity with regulations, statutes, policies and procedures.
• Performs financial analysis to resolve discrepancies in cost estimates, expenditures, reports, project histories, accounts payable and purchasing documents, etc. and prepares correcting journal entries.
• Tracks capital works in progress, such as updating reports on capital and maintenance work progress, conduct compliance reviews, data entries of contract payments, reconciling accounts and various budget related processes.
• Liaises with divisional staff, PMMD, and other corporate partners, as required in the preparation of POAs.
• Participates in working groups regarding the improvement of divisional processes/procedures
• Other duties as assigned.