RESEARCH ANALYST 2

at  City of Toronto

Job ID: 47166
Job Category: Policy, Planning & Research
Division & Section: Fleet Services, Fleet Svcs Asset & Operations Mgmt
Work Location: 843 Eastern Avenue, Toronto
Job Type & Duration: Full-time, Permanent
Hourly Rate and Wage Grade: $39.14 - $42.88
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 1
Posting Period: 17-May-2024 to 03-Jun-2024
The City of Toronto’s Fleet Services Division (FSD) provides a full range of fleet management services for City Divisions and Agencies. FSD directs the City’s fleet management, including the acquisition, maintenance and disposal of assets; along with the City’s industry-leading Green Fleet Plan and fuel management infrastructure. The City of Toronto has the largest municipal fleet in Canada and one of the most complex Fleets in North America.

YOUR APPLICATION MUST DESCRIBE YOUR QUALIFICATIONS AS THEY RELATE TO:

• Post-secondary degree or diploma in an accounting finance or a related discipline or equivalent combination of education and experience.
• Considerable experience in conducting research, analysis, interpreting large volumes of data and summarizing findings (i.e. Variance reports, accounts receivable/accounts payable reports).
• Considerable Experience with Microsoft Office, including Word, Excel, M5 (Fleet Focus), and CAM (Capital Asset Management).
• Considerable experience using SAP or similar financial systems
• Experience with creating databases and analyzing data with Software applications, including SharePoint, Excel, etc
• Experience analyzing business process reviews and process flow mapping.
• Knowledge of all aspects of the City’s purchasing procedures and policies and budget preparation and financial monitoring.
• Ability to communicate effectively, both orally and in writing.
• Strong mathematical, analytical and problem-solving skills to perform calculations and review and interpret reports.
• Ability to work independently with limited supervision.
• Excellent customer service skills.
• A team player with analytical and problem-solving skills with attention to detail.
• Knowledge of inventory and stock control practices and procedures.
• Knowledge of Fleet operations.
• Knowledge of the City’s Fleet Management Information System (M5).
• Possession of a current Ontario Class “G” Driver’s License or better, and the ability to obtain a City driver’s permit.

• Reporting to the Supervisor, Contracts & Vendor Management, the Research Analyst 2 will provide research/analysis support and make recommendations as they pertain to contractual, financial, and operational requirements of Fleet Operations.
• Conducts research and analysis relating to Fleet Contracts, Fuel and Maintenance Operations.
• Coordinates and maintains a complex record/retrieval system to monitor contracts, purchases and spending.
• Monitors and provides regular reports on key performance indicators (KPIs), productivity, complaints, and financial impacts.
• Collects, maintains and analyzes data concerning operational efficiencies.
• Respond to e-mails, telephone and in-person inquiries from senior staff, the public, agencies and contractors utilizing in-depth knowledge of regulations, and Divisional and Corporate policies.
• Creates and maintains operational databases and provides comprehensive analysis of operating parameters.
• Researches and analyzes operating procedures and makes recommendations to improve productivity through the acquisition of new equipment or modifications to existing equipment, taking into account the financial impacts of these operational changes.
• Compiles, analyzes and correlates data and prepares reports and studies for submission to management and City Council on program-related matters.
• Compiles, analyzes, and reconciles financial statements on a weekly and monthly basis
• Coordinates with contracted service providers and makes recommendations to the Supervisor, Contracts & Vendor Management to correct any discrepancies found during weekly and monthly financial reconciliations
• Develops and maintains management systems to provide material type and source analysis and trends and prepares reports as required.
• Conducts daily reviews of the Fleet Management Information System (M5) to monitor work orders and parts and service requirements.
• Assists with administrative support and operational duties for the Division.
• Assists in data collection and analysis for developing operating budgets for the program area.
• Monitors operating variances.
• Develops and maintains statistical reports and other appropriate records for the Division.
• Maintains records of parts movement, confirms invoice accuracy and recommends invoices for payment.
• Follows up with vendors and Divisional staff to successfully resolve inventory and invoice discrepancies.
• Provides information and liaises with vendors and other units within the Division.
• Collaborates with other Divisional staff, fulfilling the data needs of the operation.
• Develops, designs and delivers presentations.
• Develops trends and graphs showcasing current and future projections regarding KPIs.
• Answers inquiries regarding the program area, and investigates and responds to inquiries from vendors and staff.
• Assists in data collection and technical investigations.
• Conducts field studies, surveys and audits using appropriate methods.
• Requests, maintains and archives Legislative, regulatory and licensing-compliant documentation.