Research Coordinator at University of British Columbia
Vancouver, BC V5Z 1M9, Canada -
Full Time


Start Date

Immediate

Expiry Date

30 Apr, 25

Salary

0.0

Posted On

30 Jan, 25

Experience

2 year(s) or above

Remote Job

No

Telecommute

No

Sponsor Visa

No

Skills

Completion, Conflict, Perspectives

Industry

Pharmaceuticals

Description

Staff - Non Union
Job Category
Non Union Technicians and Research Assistants
Job Profile
Non Union Salaried - Research Assistant /Technician 3
Job Title
Research Coordinator
Department
Isserow Laboratory Support Division of Cardiology | Department of Medicine | Faculty of Medicine
Compensation Range
$4,567.04 - $5,385.67 CAD Monthly
Posting End Date
January 31, 2025
Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
Dec 31, 2026
This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
Responsible for coordinating research studies, coordinating lab activities and providing administrative support to the SportsCardiologyBC Research group at UBC Hospital. The incumbent will be responsible for the coordination of specific ongoing research studies and, in addition, will complete ethics and regulatory submissions for new research studies. In addition the incumbent will assist with the overall facilitation of group objectives by managing varying non-research lab projects, grant submissions, junior research assistants, including students and volunteers, administrative staff
Organizational Status
The Project and Research Coordinator will work within a team of research staff, administrative staff, physicians, cardiovascular technicians, and liaise with other healthcare professionals to ensure that the studies conducted at SportsCardiologyBC exceed regulatory and institutional standards. This position requires frequent contact with study participants, physicians, fellow Co-investigators, and other hospital staff. In addition the Project and Research Coordinator will be responsible for managing junior research assistants, including volunteer undergraduate students, co-op students, and research interns. The Project and Research Coordinator will be the primary contact with the UBC Clinical Research Ethics Board, granting agencies, and any other regulatory bodies. When necessary the incumbent will report to the Principal or Senior investigators.

Work Performed

  • Executes research protocols and implements study procedures for enrolled participants in accordance with skills and education and Good Clinical Practice
  • Administers project budgets to ensure compatibility with protocols and tracks payments from sponsor, grant, or funding agency
  • Prepares and submits ethics applications and manages regulatory documents for assigned studies
  • Creates patient consent forms for assigned studies
  • Coordinates screening, consenting, and enrolment, as well as administers study questionnaires and assess medical charts for participants in multiple on-going studies
  • Schedules patient follow-up visits and assists with research procedures in accordance with training, including 24-hour Holter monitors, Ambulatory Blood Pressure monitoring, Elctrocardiogram (ECG), blood pressure, and anthropometrics when appropriate
  • Collects data and responds to data queries
  • Delegates to and supervises junior research assistants/volunteers to complete necessary data collection, entry, and validation for multiple on-going research projects
  • Coordinates collection and storage of study-related materials while recognizing and maintaining participant confidentiality
  • Prepares data flow charts outlining study interfaces with electronic source documents
  • Development of and compliance with Standard Operating Procedures for research studies, projects, trials, and general lab purposes
  • Ensures that all research studies and projects are performed within UBC Clinical Research Ethics Board, Good Clinical Practice (GCP), and Tri-Council guidelines (TCPS-2)
  • Correspond with PI, REB, and other regulatory agencies as necessary and document all correspondence in a clear, concise, and timely fashion
  • Maintain research related documentation in regulatory/study folders to ensure accuracy and completeness (includes ethics documentation, certifications, delegation of authority logs, screening logs, etc.)
  • Conduct daily aspects of trials according to study protocols
  • Screen hospital charts for potential participants and discusses eligibility with physicians
  • Develop study advertisement, promotional material, and teaching material for study recruitment and training purposes
  • Provide detailed updates to senior investigators and study physicians
  • Coordinate site visits, monitoring visits, and conference calls when necessary
  • Resolve and report adverse events promptly and accurately as specified in study protocol
  • Ensure appropriate study close-out, including archiving and document storage/security
  • Manuscript development and submission to various publication outlets
  • Provides support to administrative staff including filing, directing phone calls, updating tracking logs, and maintaining study regulatory documents
  • Participates in interviewing
  • Orientates, trains, and provides consistent feedback for Work Learn, Co-op, and volunteer student employees
  • Creates and manages volunteer schedules to ensure optimal work-flow
  • Monitors device maintenance on lab equipment (24-hour Holter monitor, Ambulatory Blood Pressure monitor, Electrocardiograms, M3i stationary bikes, metabolic cart, Mortara Exercise Stress Testing equipment, etc.)
  • Liaises with CardioTechNet, iClinic, and other software providers to ensure appropriate management of participant data
  • Develops and implements new Standard Operating Procedures and modifies existing SOPs to meet the needs of the SportsCardiologyBC team
  • Administers facility resources (e.g. arranges rentals, equipment moves and purchases, and maintenance requests)
  • Administers online content for Investigator initiated trials on ClinicalTrials.gov
  • Assists with maintaining a current file of lab costs and vendors, and provides this information to other research staff and investigators to assist in their budget development
  • Other administrative tasks as required

Consequence of Error/Judgement

  • Study may be jeopardized if not conducted according to ethical requirements as laid out by the UBC Clinical Research Ethics Board and other regulatory authorities
  • Patient confidentiality can be compromised if files are not kept secure
  • An error within the realm of a research study may result in biased or incomplete data and skewed study results
  • Any procedure or data record as part of the project must be accurate and must accurately reflect the work performed
  • An error in scheduling study subject visits may result in a protocol deviation/violation or inadequate follow-up care, potentially resulting in participant harm
  • Clinical mistakes made by the Project and Research Coordinator could be threatening to subjects; participant safety must be maintained through careful attention to detail and adherence to study protocols
  • An error in the collection and storage of study documentation could result in records being rendered insufficient, requiring repeat collection or loss of irreplaceable data
  • Errors in budgeting could result in budgeting shortfalls and jeopardize specific studies or group accounts
  • Lack of attention to regulatory guidelines and approvals can lead to suspension of further clinical research and/or funding for the research group

Supervision Received
Reports to the Director of Operations for the Sports Cardiology Research group
Supervision Given
May supervise junior research assistants or students.
Minimum Qualifications

Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.

  • Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
  • Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications
Undergraduate degree in a relevant discipline or Graduation from a technical college or institute.Undergraduate degree in Kinesiology or another relevant discipline preferred.Minimum of 3 years related experience or the equivalent combination of education and experience.Minimum 2 years of experience in the field of Sports Cardiology preferred. Completion of Tri-Council Policy Statement-2 (TCPS-2) and Good Clinical Practice (GCP) certification. - Appropriate knowledge of research ethics, proficiency with Microsoft Office, electronic medical record navigation, database handling, and software and hardware troubleshooting
Experience conducting research testing, including 24-hour Holter monitoring, Ambulatory Blood Pressure (ABP) monitoring, Electrocardiogram (ECG), VO2max testing, and routine medical examination techniques (blood pressure, anthropometrics, and medical history and personal symptoms collection. Must demonstrate sound judgment, critical thinking, logical decision making, and possess strong problem solving skills. Excellent verbal and written communication skills and the ability to work both independently and as part of a team. Ability to independently prioritize and organize work load in order to manage multiple simultaneous projects and successfully meet deadlines. Experience developing and implementing of Standard Operating Procedure. Previous experience with manuscript development and submission. Willingness to further knowledge through informal and formal education. CPR-HCP and AED certifie

Responsibilities

Please refer the Job description for details

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