Title: Research Data Coordinator
VPC Salary range: $62,239 - $89,469 per annum
Reports to: Provincial Program Manager, Prostate Cancer Supportive Care (PCSC) Program

POSITION SUMMARY

The Vancouver Prostate Centre launched the Prostate Cancer Supportive Care (PCSC) Program in January 2013, offering comprehensive survivorship program for prostate cancer patients, their partners and family from diagnosis to end-of-life care. In February 2025, the Bladder Cancer Supportive Care (BCSC) Program was introduced, modeled after the success of the PCSC Program.
The Research Data Coordinator is responsible for the day-to-day management of two registries and research studies assigned by the Research Operations Lead and Provincial Program Manager. This position plays a vital role in maintaining data integrity within program evaluation systems and research registries. This role will handle the end-to-end lifecycle of research data— from collection and quality control to reporting and regulatory compliance—ensuring that all processes meet rigorous standards and protocols.

MINIMUM QUALIFICATIONS

• Minimum three years’ relevant clinical research and project coordination experience, preferably in a biomedical area.
• Prior experience using and managing a clinical database or research registry, conducting data quality checks, and simple data transformations. Experience in REDCap and familiarity with statistics software is an asset.
• TCPS, GCP, and Division 5 certification. SOCRA (Society of Clinical Research Associates) and ACRP (Association of Clinical Research Professionals) certification preferred.
• Bachelor’s degree, Life Sciences or Psychology. Master’s degree preferred.
• Prior experience submitting ethics applications or amendments including preparing study documents such as protocols and informed consent forms.
• Minimum three years’ experience with EHR.
• Computer proficient, including solid Microsoft Office skills.
• Demonstrated teamwork, interpersonal and organizational skills.
• Demonstrated initiative and willingness to learn.
• Willing and able to evenings/weekends as required.
• Solid communication skills, with demonstrated expertise communicating with patients in a professional manner.
• Ability to maintain confidentiality is essential.

TYPICAL RESPONSIBILITIES

• Maintain and update program evaluation databases or research registries through accurate data entry, designing and refining data capture tools, conducting routine quality checks, and process improvement.
• Assisting in the development and selection of research/quality improvement materials including questionnaires, data collection tools and codebooks.
• Identify and address issues in data collection, survey administration, and reporting, and recommend solutions to improve workflow. Develop and implement SOPs, user guides, and reporting templates to ensure consistent and efficient data collection and management.
• Compiles, analyzes, summarizes and communicates data to facilitate project progress.
• Assists in the recruitment of suitable research project participants by performing duties such as contacting eligible participants, communicating research projects goals and processes to participants, explaining potential risks and possible benefits, answering participant questions and reviewing and witnessing consent forms. Maintains research subject records using appropriate filing systems.
• Maintain and organize study documentation and registry files to support robust audit trails, transparency, and regulatory readiness.
• Conducting literature reviews for research design, assessment selection and module development options. Contributing to preparing and submitting conference presentations, posters or abstracts for national or international meetings. Assisting in the development of research studies and grant applications.
• Providing study updates at monthly and quarterly PCSC team meetings.
• Participate in training and mentoring research assistants and students.
• Assist with annual Prostate Cancer/Bladder Cancer conferences, continuing medical education conferences and/or fundraising events.
• Carrying out administrative tasks as required and other duties as assigned by the Provincial Program Manager.
• Maintaining Coordinating study submissions/amendments/updates to UBC REB, VCHRI, and Health Canada (if applicable)
• Maintaining study budgets (if required)

DECISION MAKING/LEVEL OF ACCOUNTABILITY/EXTENT OF AUTHORITY

Moderate level:

• Role is responsible for many of the program’s funded research studies and thus an interface with many external collaborative groups.
• Accountable to ensure studies are conducted under all applicable provincial and national medical research guidelines and law.
• Responsibility to improve the program’s research processes and maintain data integrity.