Role: Research Grants Administrator (2 positions available)
Grade and Salary: Grade 6, £30,805 - £36,130 per annum
FTE and working pattern: 1 FTE, 35hrs per week, Monday - Friday
Holiday Entitlement: 33 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday)

PURPOSE OF ROLE

The Research Grants Administrator (RGA) is a key post within RGF. Each RGA is responsible for administering a portfolio of research grants and contracts, linking to a School or a range of Institutes within Heriot Watt. The portfolio will consist of a mixture of projects and the RGA is expected to understand the portfolio requirements, manage the deadlines within the portfolio, liaise with relevant internal and external parties and work closely with other colleagues in RGF, Research Development (Pre-Award), Finance and School contacts.
This post provides an opportunity for the individual to understand the research undertaken at Heriot Watt and interact with world leading academics to assist int eh delivery of the research.

KEY DUTIES & RESPONSIBILITIES

• Ensure new projects are created correctly via the Worktribe to Oracle Interface.
• Liaise with appropriate internal areas (Lead academic, finance colleagues, research development team)
• Communicate with external parties (funders, partners, auditors)
• Interpret and communicate the Funder terms and conditions to colleagues across the University, as required.
• Analyse, monitor, review and reconcile project expenditure as per the project milestones.
• Liaise with School/Institute staff and the lead academic on a regular basis, and provide analysis of spend against budget, as required.
• Complete financial statements and claims, in line with Funder terms and conditions, and reconcile each claim.
• Raise invoices and ensure project income is assigned to invoices when received.
• Process project changes, including, extensions, budget supplements, project transfers and funder terms and conditions changes.
• Process non-direct cost allocations: Indirect, Estates, other directly allocated costs.
• Raise journals for direct cost miscoding, as required.
• Arrange and oversee project external audits, as per the Funder terms and conditions.
• Reconcile, close and balance projects when the final payment has been received.