Research Grants Officer at University of Melbourne

Parkville, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Apr, 26

Salary

109163.0

Posted On

05 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organisational Skills, Attention To Detail, Stakeholder Management, Communication, Contract Negotiation, Budget Management, Data Integrity, Compliance Reporting, Service Excellence, Proactive Management, Independent Work, Team Collaboration, Research Administration, Legal Interpretation, Problem Solving, Initiative

Industry

Education Administration Programs

Description

Role type: Full time; Continuing Department: Research, Innovation and Commercialisation (RIC) Salary: UoM 6 - $100,847.00 - 109,163.00 p.a. plus 17% super Support pioneering research / Collaborate with diverse stakeholders / Apply today to empower academic research through exceptional grant management and stakeholder engagement. Investing in you - benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities. The University of Melbourne We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website. Your next career opportunity This is an exceptional opportunity to join a supportive, high-performing team where your skills directly empower pioneering academic research. As a Research Grants Officer, you'll be the Compliance and Contract Anchor for our academics, ensuring their world-class projects have a solid, compliant, and well-managed foundation. This role gives you the rare chance to develop a holistic expertise that spans the entire post-award lifecycle: from ensuring accurate budget alignment and maintaining critical data integrity in our systems, to confidently interpreting and negotiating complex contract terms with external funders. If you value a dynamic environment where your precision, clear communication, and commitment to Service Excellence directly contribute to research success, this role is for you. Join us to become an indispensable partner in the University's research mission. Your responsibilities will include Contract Interpretation and Researcher Partnership: Proactively review and interpret contractual terms from external parties, acting as the academic's trusted advisor by translating complex legal language into clear, practical guidance. Skilfully negotiate contractual variations (e.g., related to IP or reporting) to protect the University's interests while fostering productive external relationships. Financial and Compliance Anchoring: Review and ensure all research project budgets align accurately with funder guidelines and University financial requirements. Maintain the highest standards of data entry and integrity within research management systems, ensuring accurate compliance reporting for funding bodies and internal stakeholders. Seamless Administrative Execution: Manage the efficient and timely execution of research contracts, variations, and required reporting documents, serving as the central coordinator for all high-volume post-award administrative needs. Upholding Service Excellence: Commit to a culture of Service Excellence by proactively managing workload and communicating clearly with researchers about risk, progress, and upcoming compliance milestones. You may be a great fit if You are an organised and proactive professional with a passion for delivering exceptional service, capable of thriving in a fast-paced, flexible environment while effectively managing stakeholder relationships. You may also: Have a tertiary qualification with relevant experience in research administration. Possess excellent organisational skills, attention to detail, and ability to triage tasks effectively Demonstrate strong communication and stakeholder management abilities. Show initiative and sound judgement in independent work. Track record of showing good judgement, initiative and ability to undertake tasks with minimum supervision, seeking advice and escalating issues when required Positively influence team collaboration and knowledge sharing within a supportive, high-volume environment. Have experience working in a university setting (desirable). Experience in reviewing and negotiating research contract terms with external party (desirable) What we offer you! We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including: Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being Progressive, considerate leave provisions to empower your work-life balance Salary packaging and access to a range of discounted services including Bupa health insurance Health and well-being services including a leading Employee Assistance Program For more information check out our benefits page! Your new team – Research, Innovation and Commercialisation (RIC) Research, Innovation and Commercialisation (RIC) is a specialist team dedicated to enabling the University's research and innovation mission working closely with our academic and professional colleagues, industry partners, funding, and government agencies. Be Yourself The University of Melbourne is an Equal Opportunity Employer and a child-safe organisation. We are committed to creating an inclusive and equitable workplace where all individuals feel valued, respected, and have the opportunity to thrive regardless of gender identity, ethnicity, sexual orientation, disability, age, being a parent or having caring responsibilities. The University of Melbourne is committed to fostering a barrier-free and inclusive recruitment process. We are dedicated to providing reasonable adjustments for candidates throughout the application and interview stages, including accessible document formats and alternative application methods. To discuss your specific requirements, please feel free to contact Kim Groizard +61 3 9035 3218 or send an email titled 'Reasonable Adjustments' to hr-careers@unimelb.edu.au. You can find more information for applicants requiring reasonable adjustments on our Careers website: https://about.unimelb.edu.au/careers Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne. For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring If you are a member of an Aboriginal and/or Torres Strait Islander community and would like any support, please feel free to contact our Indigenous Employment & Development team via email at oied-hr@unimelb.edu.au. Working at the University – what you need to know This role requires the successful candidate to maintain a Working with Children Check The successful candidate can apply for the WWCC as part of the onboarding process. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures. Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia. Join Us and unlock your career potential! Is this the perfect opportunity for you? Apply today! Including the following documents: Resume Cover Letter outlining your interest and experience, and how they meet the selection criteria. Please note that you are not required to submit a separate document addressing the selection criteria in the Position Description. If you have any questions regarding the recruitment process, please feel free to contact Alessandro Storani via email at hr-careers@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address. If you have any questions regarding the job please follow the details listed on the Position Description. Applications close: 25 January 2026 -11:55PM (AEDT) Position Description: PD_JR-006160 Grants Officer_RGCF.pdf Explore leadership opportunities to shape the future and growth of the University of Melbourne - Executive Opportunities Welcome to the University of Melbourne – where our vision for positive societal change creates impact. Join our community of world-class thinkers, where innovation thrives, and your ideas shape the future. Why choose us? You'll work among the best, pushing the boundaries of knowledge with passion. Whether you're driving groundbreaking research, inspiring the next generation through teaching, or providing essential professional services, we empower you to excel. At the University of Melbourne, your potential is our priority. Elevate your career, make a real difference, and be part of a diverse community that values your unique contribution. Your journey to professional and personal growth starts here. Discover more at - https://about.unimelb.edu.au/ At the heart of our mission is a commitment to enriching society through education and research. Through our strategy "Advancing Melbourne," we're not just shaping our own future; we're shaping the future of the state, the nation, and our global community. Together, we propel Australia forward, positioning it as an ambitious, forward-thinking leader on the world stage. Our staff play a key role in elevating Australia's reputation and influence globally. Your contributions are the driving force behind our ambition to be a leading force for positive change. Join us, and let's advance Melbourne – and the world – together. Discover more The University has committed to a strategic vision which aims to create a thriving, fair and diverse university community, working together respectfully to make a difference to each other and in the world. Join us on our journey to build a future where everyone in our community can feel a strong sense of belonging, and diverse perspectives fuel success. Discover more Want to know more about us, our processes, or future opportunities? We would love to connect with you! Get in touch with our friendly Talent Acquisition team at hr-careers@unimelb.edu.au

Responsibilities

As a Research Grants Officer, you will ensure compliance and contract management for academic projects, providing guidance on contractual terms and maintaining budget alignment. You will also manage the execution of research contracts and uphold service excellence in communication with researchers.