Research & Municipal Coordination Specialist at ARCXIS

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Aug, 26

Salary

0.0

Posted On

06 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Land Records Research, Municipal Coordination, Title Research, Permitting, Legal Description Verification, Regulatory Research, Data Tracking, Microsoft Office, Project Coordination, Compliance Monitoring

Industry

Construction

Description

Description About us: ARCXIS, headquartered in Houston, Texas, is the nation's number one engineering and inspections firm, touching 1 in every 7 new homes, and operating in over 28 states. Committed to innovation and excellence, our services help to build better quality homes, more quickly, at lower cost, and with less risk. Formerly known as DPIS Builder Services, Ei Companies, Post-Tension Solutions, Ensign Building Solutions Home Energy Division, and Building Energy, ARCXIS unites extensive expertise into a single brand, offering nationwide coverage with a local touch. Our portfolio includes ABCO Construction Services, LLC, United Structural Consultants, and iPermit, amplifying our reach into the multi-family, multi-use, commercial, and pre-existing residential sectors. ARCXIS is majority owned by Saw Mill Capital, LLC (Briarcliff Manor, New York). Visit us online at www.arcxis.com. Position Overview The Research & Municipal Coordination Specialist supports residential surveying operations by conducting detailed land record research and coordinating with municipal agencies to ensure projects are set up accurately and in compliance with local requirements. This role focuses on gathering, verifying, and maintaining critical project information, helping reduce delays, rework, and compliance issues. Working within established guidelines and procedures, this position partners with internal teams and external agencies to ensure all required documentation, jurisdictional requirements, and permitting considerations are clearly identified prior to project start. Key Responsibilities Land Records & Title Research Review deeds, title commitments, plats, and related documents to verify legal descriptions and property information Identify and document easements (utility, drainage, aerial, electric, etc.) and other recorded restrictions Compare multiple sources (title, plats, prior surveys, municipal records) to ensure consistency and completeness Flag discrepancies or missing information and escalate to appropriate internal teams for review Municipal Coordination & Compliance Support Communicate with municipal agencies, permitting offices, and jurisdictional contacts to obtain required information Gather and document local requirements related to residential surveying, permitting, and construction standards Track permitting prerequisites, submission requirements, and approval timelines Maintain accurate records of municipal contacts, requirements, and communications Regulatory Research & Documentation Research and compile municipal and jurisdictional requirements for new and existing markets Update internal systems and documentation to reflect current standards, including setbacks, easements, and permitting guidelines Monitor publicly available sources for updates to local regulations and notify internal teams of changes Organize and maintain a centralized repository of jurisdictional information Cross-Functional Support Provide project-related documentation and research findings to surveying, drafting, and operations teams Respond to internal requests for information related to municipal requirements and land records Support project setup by ensuring all required research is completed and documented Process & Data Management Follow established workflows and procedures for research and coordination tasks Maintain organized, accurate, and up-to-date records across systems Identify data gaps or process issues and communicate them to leadership Assist with process improvements and standardization efforts as directed Requirements Education & Experience Bachelor’s degree in Business, Geography, Urban Planning, Construction Management, or related field preferred 1–3 years of experience in administrative support, land records research, permitting, surveying support, or similar role preferred Knowledge & Skills Basic understanding of deeds, plats, and legal descriptions preferred Familiarity with municipal processes or permitting is a plus Strong attention to detail and organizational skills Ability to follow processes and manage multiple tasks in a deadline-driven environment Effective written and verbal communication skills Proficiency in Microsoft Office and data tracking systems Supervisory Responsibility None Benefits: 401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Referral program Tuition reimbursement Vision insurance

Responsibilities

The specialist conducts detailed land record research and coordinates with municipal agencies to ensure project compliance and accuracy. They are responsible for gathering jurisdictional requirements and maintaining a centralized repository of regulatory information.