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ABOUT THE ROLE

The Research Proposal Officer is a crucial role within the JRO pre-award team. You will primarily manage a portfolio of research awards from acceptance, conducting the necessary due diligence checks, seeking budget approvals, interface to Oracle Grants through to a timely award set-up and handover to our post-award team.
You will also be responsible for supporting and managing pre-award activities, directly liaising with departmental pre-award specialists and Principal Investigators in the preparation and submission of proposals. Key responsibilities include advising and supporting the costing and pricing of lower value/less complex proposals using the College’s grant pre-award management system, ensuring compliance with funder terms and conditions and initiating due diligence checks on partners. You will also gain a good understanding of the TRAC methodology of costing and pricing standard research funding applications, as well as funder call conditions.
This role is key to the success and effective throughput of the grant-funded research, working closely with the Joint Research Office Post-Award team, particularly by ensuring an accurate and timely handover and set up of awarded proposals.

WHAT YOU WOULD BE DOING

• Setting up research awards on an Oracle based system, in conjunction with the interface of the college’s costing, pricing and approval system.
• Providing accurate and sound advice in the handover and knowledge transfer of award set up to the post-award team.
• Providing timely data on awarded grants to the Research Proposal Manager to assist with workload management.
• Advising and supporting all aspects of the grant submission process in liaison with Principal Investigators (PIs) and their Departmental research support teams within your remit.
• Helping support the research proposal tracking system for monitoring the applications workflow.
• Providing expert advice on all aspects of pre-award management including cost recovery, costing and pricing methodologies including TRAC FEC and the full awards and contracts lifecycle.
• Supporting the PI and Department Research Support Staff in identifying resources and ethical approvals related to the science case, providing administrative information where required, referenced against the requirements outlined in the original call document.
• Advising on due diligence requirements for new funders and partners, ensuring plans to mitigate risk are outlined in the case for support and shared with Contracts teams as necessary.
• Advising PIs on any appropriate and robust ethical checks required for their research.
• Reviewing Pre-award monthly exception reports on a regular basis and take the appropriate remedial action to ensure the accuracy of data is maintained.
• Supporting your line manager with pre-award applications during peak periods.
• Delivering a strong communication network across your local teams to create a “one team” ethic to help and support each other at pre-award.
• Continually improve the need for standardisation and consistency across the teams

Other duties:

• Provide on-the-job training to new members of the Pre-Award team.
• Communicate well across the team and be proactive in response to new funder developments, requirements, and systems.
• Build strong relationships with both Departmental and Trust based staff along with other Central functions
• Ensure accurate, auditable records of research awards are maintained and available to the JRO Post Award Team and Faculty managers.
• Review terms and conditions of research funders at award stage, liaising with JRO Pre-Award and Contracts Managers with regard to acceptance.
• Ensure appropriate levels of confidentiality and discretion are employed within the Pre-Award Team, and work within the requirements of the General Data Protection Regulation.
• Ensure data are accurate, up-to-date and complete.
• Maintain an advanced knowledge of funder terms and conditions and provide expert advice to the team.
• Observe and comply with all College policies and regulations, including those on Confidentiality, Conflict of Interest, Business Continuity, Data Protection, Equal Opportunities, Ethics, External Interests, Financial Regulations, Health and Safety, Imperial Expectations, Information Technology, and Smoking.
• Undertake specific safety responsibilities relevant to individual roles, as set out on the College Health and Safety Structure and Responsibilities web page: http://www.imperial.ac.uk/safety/safety-by-topic/safety-management/health-and-safety-management-system/structure-and-responsibilities.